Adjoint exécutif | Executive Assistant

Cirque du Soleil Entertainment Group•Montreal, QC

1d•Hybrid

About The Position

Reporting directly to the President, the Executive Coordinator provides key support in managing and coordinating the activities of the President’s Office and contributes to the effective operation of the Management Committee. This role is responsible for managing priorities, meetings, travel arrangements, communications, and follow-ups, while facilitating interactions with internal teams, business partners, and external stakeholders. The ideal candidate is proactive, highly organized, detail-oriented, and discreet, with a strong ability to manage multiple priorities in a fast-paced and evolving environment.

Requirements

Full professional fluency in both French and English, spoken and written.
College diploma or university degree in administration, management, communications, or a related field.
Relevant experience in coordination, executive support, or project management.
Strong organizational, prioritization, and follow-up skills.
High degree of autonomy, attention to detail, sound judgment, and professionalism.
Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
Demonstrated tact, diplomacy, and discretion in handling confidential information and sensitive matters.
Ability to manage multiple priorities simultaneously in a fast-paced and constantly evolving environment.
Advanced proficiency with Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel.

Responsibilities

Provide day-to-day support to the President in managing priorities, calendar, and various commitments.
Coordinate meetings for the President and the Management Committee, including invitations, meeting materials, logistics, and follow-up actions.
Prepare documents, presentations, meeting minutes, tracking reports, and other tools required for meetings and decision-making.
Monitor and follow up on decisions, action items, and deadlines with responsible stakeholders.
Act as a liaison between the President’s Office, members of the Management Committee, internal teams, and external partners
Coordinate business travel for the President, including itineraries, reservations, meetings, and other logistical requirements.
Provide administrative support to Management Committee members regarding business travel, expense reports, and other ad hoc needs.
Coordinate logistics for events, conferences, business meetings, and other professional activities involving the President and, when required, Management Committee members.
Liaise with relevant corporate functions to facilitate the processing of administrative requests
Support the President in coordinating strategic projects, mandates, and initiatives, ensuring appropriate follow-up with stakeholders.
Coordinate cross-functional initiatives involving multiple departments or external partners.
Ensure the effective flow of information and timely communication of key decisions, deliverables, and updates to the appropriate stakeholders.
Maintain tracking tools that provide clear visibility into project progress, priorities, and deadlines.
Contribute to the continuous improvement of processes, tools, and working methods within the President’s Office
Coordinate communications originating from the President’s Office and oversee their distribution.
Draft and revise emails, communications, briefing notes, meeting minutes, and other professional documents in both French and English.
Organize and maintain records, documents, and information for the President’s Office while ensuring a high level of confidentiality and accuracy.
Perform any other duties or special assignments as requested by the President