Executive Administrative Assistant

Southern Dock Products of Charlotte, a Division of DuraServ • Coppell, TX

13d • Onsite

About The Position

DuraServ is seeking an Executive Administrative Assistant to serve as the operational nerve center of the CEO’s office in a fast-moving, high-stakes, acquisition-driven organization. The position owns the CEO’s calendar and coordination, manages complex domestic travel and expense reconciliation, prepares executive communications and materials, and coordinates corporate events. It requires discretion, sound professional judgment, precision, initiative, and the ability to protect the CEO’s time while representing the office professionally. The role is based on-site at DuraServ’s Corporate Headquarters in Coppell, Texas, and reports directly to the CEO.

Requirements

• At least 2 years of executive administrative support experience directly supporting C-suite leadership, or 3 to 5 years of paralegal or high-level administrative equivalent experience.
• Demonstrated experience managing high-volume, complex calendars and coordinating travel for senior executives with competing priorities.
• Advanced proficiency with Microsoft Office 365, specifically Outlook, PowerPoint, Word, and Excel, including independently producing polished, executive-ready materials.
• High school diploma or equivalent required.
• Experience reconciling travel expenses and managing reimbursement processes accurately and in accordance with company policy.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Prior experience supporting a CEO or President in a mid-size to large corporate environment.
• Experience coordinating corporate events, board meetings, or executive off-sites, including vendor management and budget oversight.
• Familiarity with expense management platforms and corporate travel tools.
• Experience serving as a gatekeeper and liaison between a senior executive and internal and external stakeholders.

Responsibilities

• Manage the CEO’s calendar, resolve conflicts, prioritize commitments, and ensure meetings have appropriate preparation, context, and follow-through.
• Coordinate and prepare for internal leadership meetings, external partner meetings, board interactions, and cross-functional sessions, including agendas, pre-reads, and post-meeting action tracking.
• Proactively structure the CEO’s schedule to protect focus for high-priority strategic work.
• Plan and execute complex domestic travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries that account for time zones, back-to-back commitments, and executive preferences.
• Reconcile travel expenses accurately and promptly, ensuring receipts, coding, and reimbursements are processed correctly in compliance with company policy.
• Manage last-minute travel changes and adjust plans in real time.
• Research, compile, and prepare executive briefings, reports, and presentations using Microsoft PowerPoint, Word, and Excel.
• Draft, manage, and prioritize communications in Outlook on behalf of the CEO, respond to routine inquiries, route action items, and track follow-ups.
• Manage corporate event logistics end to end, including registration, agendas, attendee communications, vendor oversight, and budget tracking.

Benefits

• Competitive compensation commensurate with experience.
• Full benefits package, including medical, dental, vision, and 401(k) with company match.
• Company-provided life insurance, short-term disability, and long-term disability.
• Direct, daily access to and partnership with the CEO.
• Visibility across the executive team and business functions.
• Stable, on-site corporate environment where precision, professionalism, and initiative are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED