Executive Administrative Assistant
About The Position
The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
Requirements
- Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
- Requires an associate degree or equivalent experience
- Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
- Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
Responsibilities
- This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
- Coordinate and lead special projects
- Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
- Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
- Creates intricate presentations and schedules using PowerPoint and Excel.
- Arrange travel plans and compile itineraries and documents for travel and related meetings.
- Assist with budget, payroll, expenses, financial records and confidential files and issues
- Ability to be resilient, composed, and positive in the face of pressure and conflict
- Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
- Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
- Must have superior communication and organizational skills
- Exercise acute judgment when handling confidential matters
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
