Executive Administrative Assistant
Aramark•Philadelphia, PA
About The Position
The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.
Requirements
- Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
- Requires an associate degree or equivalent experience
- Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
- Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
Responsibilities
- This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
- Coordinate and lead special projects
- Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
- Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
- Creates intricate presentations and schedules using PowerPoint and Excel.
- Arrange travel plans and compile itineraries and documents for travel and related meetings.
- Assist with budget, payroll, expenses, financial records and confidential files and issues
- Ability to be resilient, composed, and positive in the face of pressure and conflict
- Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
- Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
- Must have superior communication and organizational skills
- Exercise acute judgment when handling confidential matters
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
