EXECUTIVE ADMINISTRATIVE ASSISTANT

PRATUM CO-OP•Salem, OR

7d•Onsite

About The Position

The Executive Administrative Assistant is responsible for providing high-level administrative support to executive leadership team. This role serves as a central resource for corporate administrative functions; including internal communications, corporate travel as well as marketing and website support at the corporate level. The ideal candidate is highly organized, proactive, customer-service oriented, and capable of managing multiple priorities in a fast-paced environment. This job contributes to the fulfillment of Pratum’s overall mission, which is to be an agricultural cooperative dedicated to innovative solutions, excellent service, and long-term relationships.

Requirements

3+ year of experience preferred but not required.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
Demonstrate professionalism, discretion, and sound judgment when handling confidential information.
Proficiency with Microsoft Office Suite, Microsoft 365, Outlook, SharePoint, and Excel.
Ability to manage multiple projects while maintaining attention to detail.
Strong interpersonal skills with a customer-service mindset.
Ability to work independently while collaborating effectively across departments.

Nice To Haves

Superb organizational abilities
Experience supporting employee communications and internal engagement initiatives.
Ability to build strong relationships with internal teams, vendors, and community partners.
Ability to work well with others

Responsibilities

Provide confidential administrative support to the CEO and executive leadership team.
Coordinate Board of Directors meetings, including scheduling, meeting logistics, materials preparation, and facilitation.
Arrange executive travel, accommodations, and itineraries.
Assist in preparing executive presentations, reports, and professional correspondence.
Draft and distribute company-wide announcements and internal communications.
Support leadership with scheduling, calendar management, meeting coordination, and special projects.
Coordinate employee recognition activities, office celebrations, and company social events.
Serve as the subject matter expert for the company's phone system, including setup, training, troubleshooting, and interoffice transfers.
Administer the company's mobile device program. Coordinate ordering, deployment, replacement, inventory management, and employee training for mobile devices. Maintain vendor relationships and ensure adequate device inventory.
Coordinate company sponsorships, donations, and community involvement activities. Manage donation requests and sponsorship commitments.
Complete errands, mail distribution, and other administrative support duties as needed.
Plan, organize, and execute company meetings and employee events for the administrative office.
Other duties as assigned.