Administration - Executive Administrative Assistant 120-1001

CommunityCare•Tulsa, OK

12d

About The Position

The Executive Administrative Assistant provides administrative support to executive-level officers, including scheduling, travel arrangements, meeting preparation, report compilation, and special projects. The role handles private correspondence and maintains confidential files and records for executive-level officers. The assistant also supports department operations by maintaining office supplies, providing training and relief for the main switchboard, assisting committees with employee activities, and maintaining and distributing materials. Strong communication and interpersonal skills are needed to represent CommunityCare’s brand and image. Other duties may be assigned as required.

Requirements

Proficiency with personal computers, Microsoft Office—especially Word—and graphics and scheduling software.
Excellent oral and written communication skills, including the ability to keep accurate meeting minutes.
Ability to establish and maintain effective working relationships with people at all company levels, including outside executives and disgruntled customers.
Successful completion of a Health Care Sanctions background check.
Successful completion of a Department of Insurance background check.
Ability to converse and write fluently in English.
High school diploma required.
At least five years of related clerical or office administration experience.
Strong organizational skills, including the ability to prioritize multiple tasks seamlessly and maintain excellent attention to detail.
Ability to interact professionally and discreetly with multiple levels of management while maintaining confidentiality.

Nice To Haves

College degree or equivalent experience preferred.
At least four years working for an executive-level officer preferred.
Project management skills preferred.

Responsibilities

Schedule, coordinate, and organize meetings for executive-level officers.
Transcribe and prepare correspondence, memorandums, reports, meeting minutes, and audiovisual presentations using Microsoft Word and graphics software or equipment.
Organize, compile, distribute, and maintain confidential information, materials, and reports for management review.
Receive and screen telephone calls for executive-level officers as necessary.
Coordinate travel arrangements for company personnel.
Maintain department office supplies.
Provide training and relief for the main switchboard.
Assist committees with planning and organizing employee activities.
Maintain and distribute materials.
Perform other duties as required.