Executive Administrative Assistant
About The Position
Mayvin is seeking an Executive Administrative Assistant to provide direct support to executive leadership while contributing to company operations across departments. The role combines executive assistance, office management, research, communications, event planning, and special projects. The assistant will help move priorities forward, prepare polished executive materials, and maintain smooth operations at both Alexandria offices. The position is based at Mayvin’s headquarters in Alexandria, Virginia, is full-time, and has a day shift. No travel is listed. Applicants must be U.S. citizens and eligible for a Secret clearance.
Requirements
- Bachelor’s degree.
- At least 1 year of experience managing executive calendars.
- Proficiency with Microsoft Office applications, including expert-level PowerPoint skills.
- Experience with Canva.
- Must be a U.S. citizen.
- Must be eligible for a Secret clearance.
- Resourcefulness, intellectual curiosity, strong organization, ownership, problem-solving ability, and interest in professional growth are sought.
Responsibilities
- Provide executive support through calendar management, meeting coordination, travel arrangements, expense reporting, correspondence, and preparation for key engagements.
- Track leadership priorities, action items, deadlines, and follow-up commitments, coordinating across departments to support timely execution.
- Conduct research, gather and synthesize information, verify facts, and prepare summaries, briefing materials, and recommendations.
- Develop, edit, and refine PowerPoint presentations, executive briefings, reports, and other business documents for accuracy, clarity, consistency, and visual quality.
- Plan and support company events, leadership meetings, employee gatherings, and offsite activities, including venue research, vendor coordination, invitations, logistics, materials, and onsite support.
- Oversee daily operations at both Alexandria offices, including supplies, equipment, facilities coordination, shipping and receiving, mail, phones, deliveries, purchasing, and general administrative needs.
- Draft, proofread, and distribute internal communications; maintain and update Canva templates and company materials; and coordinate cross-functional special projects.
- Maintain organized electronic records, shared files, and administrative processes; prepare and reconcile expense reports and purchasing documentation; identify workflow improvements; and handle confidential business and personnel information discreetly.
Benefits
- Outstanding benefits and amenities.
- Supportive work environment.
- Opportunities for professional growth.
- Contributions are recognized and rewarded.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
