Executive Administrative Assistant - Tax

Ketel Thorstenson • Rapid City, SD

just now • Onsite

About The Position

Ketel Thorstenson, LLP (KT) is seeking an organized and detail-oriented Executive Administrative Assistant to support partners and our Tax team in Rapid City, SD. In this role, you will provide high-level administrative and workflow support, helping ensure efficient operations, accurate document processing, and exceptional service to both internal teams and clients. You will play a key role in supporting client engagements and coordinating workflow across teams in a fast-paced, professional environment. If you thrive in a collaborative setting and enjoy managing multiple priorities, we invite you to apply.

Requirements

• High school diploma or GED (Associate’s degree preferred)
• 3+ years of administrative experience, preferably in a professional services environment
• Experience with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational skills and ability to manage multiple priorities
• Valid State Driver's License

Nice To Haves

• Experience in a public accounting or professional services firm
• Experience supporting multiple professionals or teams
• Experience with document management systems and digital workflows
• Strong communication and client service skills

Responsibilities

• Provide administrative support to partners and team members, including scheduling, coordination, and meeting preparation
• Manage calendars, appointments, and travel arrangements
• Prepare and process client documents, including financial statements, tax returns, and engagement letters
• Support digital workflows, including document processing, e-filing, and file management
• Track engagement progress, manage deadlines, and support workflow coordination across teams
• Communicate with clients and internal teams to gather information and provide updates
• Manage incoming communications, including calls, email, and mail routing
• Assist with proposal preparation, reporting, and other administrative projects
• Maintain organized, accurate files and documentation in accordance with firm standards
• Provide backup support for front desk and administrative team functions as needed

Benefits

• Paid Time Off and Holiday
• Paid Parental Leave
• Flexible Work Schedules
• Medical, Dental, Vision, Life, and Disability Coverage
• 401(k) Retirement Plan and Financial Wellness Resources
• Professional Development and Training
• Certification Assistance
• Tuition Reimbursement
• Paid Volunteer Time and Community Involvement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED