Vans: Executive Administrative Assistant (Human Resources)

Vans•Costa Mesa, CA

About The Position

This role reports directly into a member of the Vans Executive Leadership team (ELT), while supporting 1-2 additional functional Vice Presidents as well. You will serve as an indispensable strategic partner to not only the leaders you work with, but the organization as a whole. This critical role demands a seasoned professional capable of proactively managing intricate tasks, effortlessly engaging with high-level leaders, and steadfastly acting as the executive's primary gatekeeper. Your exceptional expertise, strategic acumen, and proactive mindset will be fundamental in steering organizational success and fostering innovation.

Requirements

5+ years of experience and professional achievements
Exceptional Communication: Ability to effectively communicate with all levels of management, demonstrating poise and professionalism.
Project Management Expertise: Proven ability to manage multiple high-priority projects and tasks simultaneously with meticulous attention to detail.
Organizational Excellence: Superior organizational skills, with the ability to prioritize and manage information and tasks efficiently.
Technological Proficiency: Advanced proficiency with MS Outlook, Excel, and PowerPoint, and a willingness to learn new technologies.
Proactive Problem Solving: Aptitude for identifying challenges and proactively finding solutions.

Nice To Haves

Formal education in a related field
Collaborate Across the Enterprise: Interface seamlessly with corporate and brand functions across multiple offices and regions, fostering strong relationships and alignment.

Responsibilities

Strategically Orchestrate Meetings: Expertly coordinate and facilitate meetings, ranging from intimate office gatherings to large-scale off-site events, ensuring seamless execution and impactful outcomes.
Craft Compelling Presentations: Develop and distribute sophisticated presentations and reports that reflect the department’s strategic goals and initiatives.
Oversee Travel and Financials: Efficiently manage and track travel expenses and corporate expenditures, ensuring compliance and fiscal responsibility.
Lead High-Impact Projects: Provide comprehensive research and support for high-priority special projects, driving strategic initiatives forward.
Ensure Compliance: Monitor and enforce adherence to corporate policies, including credit card usage, and assist with setup and approvals.
Be the Executive's Right Hand: Represent the executive office with professionalism and excellence, handling a wide range of clerical and administrative tasks with precision.
Optimize Office Operations: Efficiently manage tasks such as internet research, calendar management, travel arrangements, and expense reporting, ensuring smooth day-to-day operations.
Exemplify Discretion and Professionalism: Maintain the highest level of confidentiality and demonstrate unwavering follow-through on all assignments.