Executive Admin

Zelis • Boston, MA

6d • $71,000 - $90,250 • Hybrid

About The Position

The Executive Assistant II, Administrative Support provides high-level administrative support to senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred. Or equivalent experience.
• Minimum of 2-3 + years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Perform general administrative duties such as filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain and organize office supplies and equipment, ensuring a well-functioning work environment.
• Schedule and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement.

Benefits

• 401k plan with employer match
• flexible paid time off
• holidays
• parental leaves
• life and disability insurance
• health benefits including medical, dental, vision, and prescription drug coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED