Executive Admin - Technology & Operations

Morgan Stanley•Arlington, VA

About The Position

We are seeking an Executive Administrative assistant to the CAO - Technology & Operations. Morgan Stanley is an industry leader in financial services, known for mobilizing capital to help governments, corporations, institutions, and individuals around the world achieve their financial goals. Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on. What you'll do in the role: You’ll be expected to provide administrative support and perform the following duties for the team:

Requirements

Minimum 2 years of experience in an executive assistant role supporting multiple senior professionals
Must be flexible covering different managers’ as group grows or changes
College Degree Preferred
Excellent communication skills, both written and oral
Strong judgment and problem-solving skills
Strong attention to detail with a commitment to accuracy as well as solid organization/time management skills
Must be an enthusiastic and positive team player who is willing to help out and work well with others as well as independently
Proven ability to work in a fast-paced, multi-tasking environment. Must be versatile and flexible to shift projects as priorities change
Able to work in a fast-paced environment and handle multiple tasks concurrently
Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements

Nice To Haves

Knowledge of Office 365 and Microsoft Teams a plus
Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus

Responsibilities

Managing the day-to-day administrative affairs of CAO -Technology & Operations as well as others in the department, proactively anticipating their needs
Maintain calendar via MS Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts
Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters, etc)
Prepare and submit expense reports on a timely basis for travel or business-related expenses, resolve discrepancies and missing receipts to keep balances current
Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages
Process invoices and create funding requests using internal platforms
Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed
Responding to and handling confidential and sensitive information with poise, tact, diplomacy and a high degree of discretion
Will be required to gain an in-depth of the Firm’s operations, policies and procedures