Executive Admin Assistant

JT4•Las Vegas, NV

18h•$81,120 - $91,520•Onsite

About The Position

JT4 is seeking an experienced and highly organized Executive Administrative Assistant. The executive administrative assistant to the JT4 President will provide comprehensive support as well as other executive team members. The ideal candidate will be an excellent problem solver who excels at communication, organization and planning. Our executive administrative assistant plays a key role in meeting our organizational goals and upholding our values.

Requirements

An associate's degree in business administration, management, a similar discipline, or equivalent combination of formal training and seven or more years of experience in an administrative capacity are required for this position.
Proficient in the use of the Internet, personal computers, word processing, spreadsheet and graphics/presentation software, and other commonly used electronic communication tools
Excellent verbal and written communication skills
Excellent planning/organizational skills.
Ability to manage sensitive information with discretion and integrity
Proficient in Microsoft Office Suite
10+ years of experience

Nice To Haves

The Executive Administrative Assistant must be detail-oriented, have great problem solving/analytical skills, multi-tasked, and a passion for supporting all executive staff.
Order office supplies
Supporting the printing, filing and distribution of certificates for the executive team
Proof reading documents for the President
May be required to support JT4 offsite marketing events
Support Senior Level Staff

Responsibilities

Serve as the primary point of contact between executives and internal/external visitors
Answer phones and relay messages to the President
Manage calendars, schedule meetings and coordinate travel
Anticipate executive needs proactively
Organize and prioritize incoming requests
Handle confidential information with a high level of discretion
Maintains, gathers and correlates operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data
Handles scheduling of conference rooms
Perform general administrative duties, such as filing documents and reporting.
Plan company off-sites and executive retreats
Issues operating policies and reviews and answers correspondence
Completes routine assignments in accordance with established policies and procedures
Performs related work as required
This role is responsible for providing administrative support for all departments in various clerical functions and staff tasking to meet critical deadlines.
Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.