Executive Admin Assistant

Akima, LLC•Oliver Paipoonge, ON

2h•Onsite

About The Position

ADM is looking for an Executive Administrative Assistant with growth potential within the Department of State Overseas Operations to work in Roslyn, VA. To join our team of outstanding professionals, apply today! As an ADM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. The Department of State is looking for a career-minded individual who is looking to grow with the organization and advance in their career. This position has the potential to lead to more worldwide travel and responsibilities. Recent college graduates or junior level candidates who already hold a secret clearance are encouraged to apply.

Requirements

Willing to learn and grow with the organization.
Bachelor’s Degree, OR Four years (4) experience; two (2) years must be supporting the Foreign Service (State Department) as an administrative assistant for Foreign Services Officers, Senior Foreign Services Officers). AND an additional four (4) years’ experience of general administrative, secretarial, and/or clerical type experience.
Excellent written and verbal communications skills and be able to interface effectively with senior officials.
Capable of providing guidance, operational direction, and coordination of administrative efforts of all office administrative personnel in three divisions.
Organizational planning skills and initiative are critical attributes for this position.
Highly proficient in computer skills (i.e., Microsoft Office (Word, Outlook, PowerPoint, Access, and Excel).
Possess strong writing, proof reading and editorial skills.
Strong administrative services experience to include administrative/clerical processes and procedures (which include performing a variety of administrative support functions related to travel, training, payroll, supplies, briefings, reports, files management, dissemination of classified information, and preparing correspondence, etc.).
Familiarity with foreign affairs agencies.
Shall be willing to travel overseas up to 10 percent of the time.
Shall not have any impediments to overseas travel that may be to countries that are considered dangerous or unhealth.
Shall possess a Secret clearance.

Responsibilities

Performs a variety of clerical, administrative and program tasks in support of DS/IP/OPO.
Provides day-to-day administrative and clerical support for the Office Director.
Types in final form a variety of documents such as memoranda, letters, and cables.
Maintains control records on incoming correspondence and action documents.
Distributes incoming/outgoing mail.
Answers telephone calls, and schedules and maintains the Office Director’s calendar for appointments, meetings, engagements, conferences, etc.
Responsible for coordinating and tracking correspondence to and from the Office Director, which may include taskers and official memoranda.
Oversees the administrative services, processes, procedures, and correspondence prepared by office administrative services personnel to ensure that efficient and effective administrative services are provided in the three (3) divisions within OPO, and all correspondences adheres to DOS standards.
Monitors and coordinates the flow of information between DS/IP/OPO senior management and the three (3) divisions.
Responsible for training administrative services personnel and assisting in developing administrative processes and procedures for the three (3) divisions.
Performs other duties and completes special projects as may be assigned and directed by the Office Director.