Exec Support Admin

University of Rochester•Seneca, SC

3d•$56,500 - $79,100•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This role performs complex administrative duties for a Senior Leader (S1 or S2 level), directing and coordinating daily operations of the office and/or program. The position serves as a staff and resource person, acting as a liaison with internal and external groups, offices, and constituents. Responsibilities include compiling data, statistics, and other information for meetings, lectures, etc.

Requirements

Bachelor's degree and 3 years related experience required
Equivalent combination of education and experience
Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint required

Responsibilities

Manages daily calendars for executive, planning appointments and events with high-level discretion and authority in scheduling.
Independently makes decisions regarding schedule and priorities.
Coordinates daily calendars with other key individuals, including University leaders, internal staff, Deans, Directors, Senior Administrators, and external community, healthcare, and higher education leaders.
Acts as the point of contact between executives and employees/clients, independently providing factual information within established limits.
Manages phone calls and emails, responding appropriately and/or triaging.
Gathers relevant information and facts by conducting research, file reviews, and follow-up with knowledge-based individuals, providing summaries of findings.
Facilitates internal communication.
Schedules meetings, makes travel arrangements, and organizes daily calendars in a timely and proficient manner, often exercising discretion.
Assesses office procedures and processes, recommending more efficient ways to run the office and troubleshooting malfunctions.
Communicates with supervisor to identify and address the needs of the office to ensure workflow runs smoothly.
Reviews and recommends changes to policies, practices, and procedures.
Maintains a master database of policies and relevant history of changes.
Plans appointments and events, including contact with internal and external providers, communicating details, required support, and expected outcomes.
Has authority to commit funds within established limits.
Acts as the point of contact for executives, trustees, faculty, staff, students, clients, and agencies and organizations.
Creates regular reports and updates internal databases, maintaining responsibility for content, data, and data integrity.
Researches data to ensure reports are accurate and timely.
Performs other duties as assigned.