Admin Assistant to Exec Dir

University of New Mexico•Albuquerque, NM

1d•$20 - $27•Hybrid

About The Position

The University of New Mexico School of Medicine Research Office is seeking a highly organized, detail-oriented individual with exceptional interpersonal and communication skills to join our team as an Administrative Assistant to Executive Director. The School of Medicine Research Office supports a broad portfolio of research, research education, faculty development, and workforce development programs that advance the research mission of the University of New Mexico Health Sciences Center. This position serves as the primary administrative support resource for the Senior Associate Dean for Research and provides administrative support for the School of Medicine Research Office and School of Medicine Research Education Office. Responsibilities include coordinating executive scheduling, meetings, communications, travel arrangements, document preparation, records management, and administrative activities that support research, research education, faculty development, and workforce development initiatives. The ideal candidate will possess exceptional organizational skills, strong attention to detail, a commitment to customer service, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

Demonstrated track record providing executive-level administrative support to senior leadership
Experience managing multiple calendars and effectively prioritizing competing requests
Experience coordinating complex meetings, events, and travel arrangements
Strong organizational skills with the ability to manage multiple projects, deadlines, and follow-up activities simultaneously
Excellent verbal and written communication skills
Exceptional attention to detail and commitment to accuracy
Ability to maintain confidentiality and exercise sound judgment
Experience preparing professional correspondence, reports, presentations, and meeting materials
Experience working in higher education, academic medicine, healthcare, research administration, or a related professional environment
Proficiency with Microsoft Office Suite, Microsoft Teams, and related administrative software systems
Experience with purchasing, PCard reconciliation, travel processing, expense documentation, and other administrative business functions
Demonstrated ability to build effective working relationships and provide outstanding customer service to individuals at all levels of the organization

Responsibilities

Coordinating executive scheduling
Coordinating meetings
Coordinating communications
Coordinating travel arrangements
Document preparation
Records management
Administrative activities that support research, research education, faculty development, and workforce development initiatives