Exec Asst

Aon Corporation • Pittsburgh, PA

2d • Onsite

About The Position

The Senior Administrative Assistant is a full-time, office-based role responsible for providing a combination of administrative support, workplace services, and on-site event assistance. This role serves as a visible and trusted on-site resource, helping colleagues, leaders, clients, and visitors navigate the office environment smoothly and professionally. The role is designed for an individual who is highly organized, service-oriented, proactive, and comfortable balancing administrative responsibilities with hands-on workplace support. The Sr. Administrative Assistant plays an important role in creating a consistent, welcoming, and productive in-office experience.

Requirements

• Strong ability to manage competing priorities, track details, follow through, and deliver accurate work in a fast-paced environment.
• Professional, hospitality-oriented approach with a focus on colleague, leader, client, and visitor experience.
• Clear written and verbal communication skills, with confidence interacting across all levels of the organization.
• Ability to handle confidential information, sensitive requests, and senior leader interactions with professionalism.
• Proactive approach to anticipating needs, resolving issues, and escalating appropriately when needed.
• Ability to partner effectively with administrative colleagues, Facilities, IT, Security, vendors, and other internal teams.
• Flexibility to respond to changing business needs, urgent requests, and evolving ways of working.
• Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel, along with comfort using travel, expense, visitor management, scheduling, and workplace technology tools.

Responsibilities

• Provide administrative support to assigned consumers and business leaders, including calendar management, scheduling, travel planning, and expense reporting.
• Prepare, print, distribute, and organize business documents, presentations, meeting materials, and other administrative resources.
• Coordinate virtual, in-person, and off-site meetings, including invitations, conference rooms, technology, materials, catering, and related logistics.
• Prepare agendas, capture notes, document decisions, and monitor action items when requested.
• Manage ad hoc requests with professionalism, accuracy, discretion, and a high level of responsiveness.
• Serve as an on-site point of contact for office operations, workplace readiness, and general location services.
• Support meeting room reservations, room setup, equipment testing, audiovisual coordination, and meeting materials.
• Assist with reception and guest services, including greeting visitors, coordinating access, supporting front desk coverage, and responding to general inquiries.
• Coordinate workplace facilities needs, including office supplies, space coordination, mail and package handling, and escalation of workplace issues.
• Partner with Facilities, IT, Security, and external vendors to resolve office, technology, access, and safety-related needs promptly.
• Support food and catering deliveries, setup, and related office logistics.
• Provide high-touch, in-person support for executives, senior leaders, clients, and VIP visitors.
• Coordinate executive visits, special on-site arrangements, private meeting room setup, workspace readiness, and related logistics.
• Support day-of activities, including on-site agenda execution, stakeholder coordination, and smooth transitions between on-site commitments.
• Assist with executive onboarding needs, including workspace setup, technology coordination, and orientation to office resources.
• Manage VIP food, catering, preferred beverages, last-minute supplies, and other hospitality-related requests in alignment with service standards.
• Support small, on-site office events, meetings, and employee or client-facing activities.
• Assist with room setup, registration, guest greeting, signage, meeting materials, catering coordination, and day-of execution.
• Help coordinate event teardown, follow-up items, and post-event workplace readiness.

Benefits

• a 401(k) savings plan with employer contributions
• an employee stock purchase plan
• consideration for long-term incentive awards at Aon’s discretion
• medical, dental and vision insurance
• various types of leaves of absence
• paid time off, including 12 paid holidays throughout the calendar year
• 15 days of paid vacation per year
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• health savings account
• health care and dependent care reimbursement accounts
• employee and dependent life insurance and supplemental life and AD&D insurance
• optional personal insurance policies
• adoption assistance
• tuition assistance
• commuter benefits
• an employee assistance program that includes free counseling sessions

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed