EX Vendor Specialist

VARITE • Lehi, UT

1d • Hybrid

About The Position

VARITE is seeking an EX Vendor Specialist for a 12-month contract, with possible extension, in Lehi, Utah. The position is hybrid, with three onsite days each week (Tuesday, Wednesday, and Thursday). The specialist supports vendor-management operations by coordinating supplier onboarding, purchasing, renewals, supplier reviews, issue resolution, and invoice and payment exceptions. The role maintains accurate operational records and trackers, coordinates across suppliers and internal stakeholders, follows up on overdue activities, and escalates exceptions and decisions to Vendor Managers or other appropriate owners. The hourly pay range is $45.00–$48.00 on W-2.

VARITE is an award-winning minority business enterprise established in 2000 that provides consulting and staffing services to Fortune 1000 companies and government agencies. It has more than 850 global consultants and provides scientific, engineering, technical, and non-technical staffing and talent acquisition services. The client is an American software company offering products for web design, photo manipulation, vector creation, video and audio editing, mobile app development, print layout, and animation.

Eligible employees may receive medical, dental, and vision coverage; participation in a company-sponsored retirement savings plan; and legal service plans. The job posting also mentions a potential employee referral bonus for eligible referrals.

Requirements

• 2–5 years of experience in vendor management, purchasing, procurement operations, finance operations, contract administration, or a comparable field; alternatively, a bachelor’s degree with relevant coursework or equivalent practical experience.
• Demonstrated ability to manage multiple transactions, requests, cases, or work items concurrently and drive them through completion.
• Strong organizational skills, attention to detail, and disciplined documentation practices.
• Sound operational judgment and ability to distinguish routine work from exceptions requiring investigation or escalation.
• Strong problem-solving skills and persistence in coordinating work across multiple teams and systems.
• Clear written and verbal communication skills, including ability to summarize status, blockers, dependencies, and required actions.
• Ability to collaborate with business stakeholders, Vendor Managers, suppliers, and cross-functional partners while respecting defined decision rights.
• Experience with spreadsheets, reporting tools, work queues, and enterprise workflow systems.
• Ability to read and apply defined contract, purchasing, payment, policy, and service-level requirements under guidance.

Nice To Haves

• Experience with supplier onboarding, purchase requisitions, purchase orders, invoice or payment exceptions, renewals, supplier performance reviews, scorecards, or vendor issue management.
• Experience in a Vendor Management Office, shared services, Employee Experience, Finance, Procurement, or supplier-management environment.
• Familiarity with GEP Quantum, Ariba, Workday, ServiceNow, Power BI, or comparable platforms.
• Bachelor’s degree or higher.

Responsibilities

• Initiate and coordinate supplier onboarding requests in GEP Quantum, gather required information, monitor outstanding actions, and follow requests through completion.
• Create purchase requisitions in Ariba against the appropriate cost center after sourcing and contracting activities are complete.
• Monitor requisition approvals and purchase-order creation, and follow up on returned, incomplete, stalled, or non-standard transactions.
• Maintain supplier renewal, contract-expiration, and purchase-order-expiration trackers; coordinate renewal-readiness activities under Vendor Manager guidance.
• Gather and organize supplier performance history, open issues, obligations, and supporting documentation for renewal planning.
• Maintain supplier review calendars and coordinate scheduling and logistics for standard supplier business reviews.
• Gather, validate, and maintain KPI and scorecard inputs; prepare standard calculations and review materials using approved methodologies and templates.
• Document supplier review outcomes, actions, owners, and due dates, and follow up on supplier and internal commitments.
• Receive, log, categorize, investigate, and track assigned vendor issues, credits, queries, exceptions, and follow-up actions using established procedures.
• Coordinate work among business stakeholders, suppliers, and functional partners; maintain owners, target dates, handoffs, timestamps, supporting documentation, and action histories.
• Follow up on overdue or stalled activities and escalate SLA breaches, complex exceptions, unresolved issues, and matters requiring strategic or functional decisions.
• Monitor and coordinate invoice and payment exceptions, including rejected transactions, credits, payment blocks, missing information, and entity or currency discrepancies.
• Coordinate invoice-related follow-up with suppliers, business stakeholders, Accounts Payable, and other functional partners, and document VMO actions and downstream handoffs.
• Maintain operational trackers, work queues, status reports, dashboards, and audit-ready documentation; reconcile information against systems of record and coordinate corrections.
• Compile purchasing, onboarding, renewal, issue, invoice, and supplier-performance status information for Vendor Managers and business stakeholders.
• Identify recurring operational breakdowns, incomplete data, overdue actions, and control gaps, and surface them to Vendor Managers.
• Support selected higher-complexity activities under Vendor Manager direction while keeping strategic and functional owners informed of risks, status, and required decisions.

Benefits

• Medical, dental, and vision coverage for eligible employees.
• Participation in a company-sponsored retirement savings plan for eligible employees.
• Legal service plans offering access to attorneys for advice and representation.
• Potential employee referral bonus for eligible referrals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level