Vendor Management Specialist

Cantor Fitzgerald•Jacksonville, FL

17h•Hybrid

About The Position

The Vendor Management Specialist leads end-to-end onboarding of new vendors within Cantor Fitzgerald Securities' Global Procurement organization. This hybrid role requires four days in the office and ensures vendors meet compliance and regulatory standards, are integrated into Oracle, Zip, and Coupa, and have accurate records. The specialist supports ongoing vendor management activities across the Americas while providing service to internal stakeholders and external partners.

Requirements

At least 2 years of experience in vendor onboarding, compliance, or procurement/supply chain management.
Knowledge of U.S. tax identification requirements and related vendor processing regulations.
Understanding of Accounts Payable processes and financial controls.
Familiarity with Oracle, Coupa, Zip, or comparable procurement systems.
Strong analytical, data manipulation, and KPI/dashboard development skills.
Excellent written and verbal communication abilities in English.
Ability to build and maintain effective vendor and internal stakeholder relationships.
High attention to detail and strong organizational and data entry capabilities.
Ability to work independently and collaboratively in a team environment.
Experience managing high-volume workloads in a fast-paced setting.

Responsibilities

Facilitate vendor onboarding and ensure required documentation, sanctions screenings, and compliance requirements are completed.
Administer and maintain accurate vendor data for the Americas, including verification of banking information.
Conduct vendor background checks and risk assessments, and participate in vendor risk management initiatives.
Integrate vendor information into Oracle, Zip, and Coupa, and provide related training and support.
Ensure vendor documentation is complete, up to date, and compliant with company policies and regulations.
Serve as the primary point of contact for vendors and business stakeholders, promptly resolving inquiries.
Collaborate with Accounts Payable and Finance teams to support vendor data availability and resolve issues.
Prepare and distribute regular reports on onboarding status, compliance metrics, and spend analysis.
Provide market intelligence, competitive analysis, and updates on pipeline projects to senior leadership.
Manage a high volume of requests in a fast-paced environment while maintaining strong attention to detail.