Events Services Coordinator

City of San Antonio•Tx 78205, TX

2d•Onsite

About The Position

Under direction, is responsible for planning and coordinating events with customers, organizing set-up requirements, and contract services for City facilities. Working conditions are primarily in an office environment. May exercise functional supervision over assigned staff.

Requirements

Bachelor's Degree from an accredited college or university.
Ability to operate a computer keyboard and other basic office equipment.
Skill in utilizing a personal computer and associated software programs.
Ability to coordinate security for clients.
Ability to coordinate between service suppliers and clients.
Ability to meet work schedules and work independently.
Ability to plan, coordinate, and implement various types of events and activities.
Ability to assess the clients' needs and develop a plan suited to meet those needs.
Ability to interpret and apply City policies, procedures, rules, and regulations.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.

Nice To Haves

Experience in managing multiple events for various settings and clients.
Experience in simultaneously managing multiple high-level projects.

Responsibilities

Ensures each event is provided with qualified services to open facilities, clean premises, complete set-up, and required service items.
Ensures the availability of all equipment contracted for the customer's use.
Coordinates efforts of caterers, decorators, audio-visual, stagehands, etc., when organizing set-up requirements.
Assures compliance with all health and safety regulations by personnel participating in a function.
Prepares various reports and composes correspondence.
Prepares and assists in collecting billing charges.
Meets with convention executives and convention planners to promote City facilities for future events.
Prepares detailed event set-up information for labor crew leaders, sound technicians, and stagehands.
Coordinates in-house security to ensure contracted areas are open and secured based on the needs of the lessees.
Conducts City facility tours to show prospective clients the availability of suitable space for conventions, shows, meetings, concerts, galas, exhibits, and other functions.
Performs related duties and fulfills responsibilities as required.