Events & Programs Specialist
About The Position
The Department of Chemistry is seeking a highly organized and collaborative professional to lead the planning and delivery of high-impact events and programs that advance departmental priorities. The Events & Program Specialist serves as a project manager for a variety of important initiatives, coordinating cross-functional teams and external partners to execute engaging student, donor, and industry events. This position also serves as a program manager for administrative, student services, and advancement programs. The ideal candidate will oversee all phases of event and project management, including planning, budgeting, execution, and evaluation. Responsibilities include developing detailed project plans, managing timelines and resources, analyzing outcomes, and continuously improving processes to enhance event effectiveness. This position also manages program budgets, procurement, and financial reporting to ensure responsible stewardship of resources. This role builds and maintains strong relationships with internal stakeholders, faculty, staff, students, and external partners such as donors, vendors, and industry representatives. The position also contributes to communications efforts by developing multimedia content that supports program goals and enhances audience engagement. The Events & Programs Specialist is part of a dynamic and supportive team in a culture of excellence. Success in this role requires a genuine commitment to team success, strong attention to detail, the ability to manage multiple priorities, excellent administrative, organizational, communication, and interpersonal skills, and a high level of professionalism.
Requirements
- Minimum of three years of experience in administration, events coordination, or project management in a professional setting.
- Proficiency with office and productivity software, including spreadsheet and communication platforms.
- Bachelor's Degree required
Nice To Haves
- Proficiency with web-based project management tools.
- Experience working with UW policies and procedures.
Responsibilities
- Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
- Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
- Provides professional-level work in communications across departmental programs and initiatives.
- Develops, enhances, and maintains operational standards and systems to support project teams
- Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
- Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
Benefits
- generous vacation, holidays, and sick leave
- competitive insurances and savings accounts
- retirement benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
