Events Planner I

HighLevel • Dallas, TX

1d • Hybrid

About The Position

HighLevel is seeking a detail-oriented and proactive event planner to plan and execute events from start to finish, ensuring that event details align with strategic goals. The role coordinates logistics such as vendors, venues, catering, audio-visual needs, transportation, and event supplies, while collaborating with stakeholders and internal teams to deliver successful events and memorable attendee experiences.

The planner works independently on conferences, seminars, workshops, corporate events, and HighLevel-sponsored events, both on-site and remotely. The position includes representing HighLevel at events, engaging attendees, and supporting interest and lead generation. Travel is required at 20–30%, with occasional weekend availability for corporate events. The employee must also be flexible about working in the Dallas office a few days per week, depending on the event schedule.

Requirements

• At least 1–2 years of experience as an event planner or in marketing, event planning, customer relations, or a related field.
• Experience with virtual and hybrid event platforms.
• Proficiency in event management software and Microsoft Office Suite.
• Strong organizational and project management skills, including the ability to manage multiple projects and events simultaneously.
• Ability to work independently when needed.
• Ability to adapt and work flexibly as event plans evolve.
• Demonstrated problem-solving and conflict-management abilities.
• Proactive, accountable, eager to learn, and ready to take on challenges.
• Excellent verbal and written communication skills.
• Availability for in-person or virtual meetings during regular business hours, Monday through Friday, 9:00 a.m. to 5:00 p.m. CST; availability and hours may change when attending events.
• Ability to lift and move event supplies and equipment as needed, including lifting up to 50 pounds.
• Ability to travel 20–30%, including occasional weekend availability for corporate events.

Nice To Haves

• Bachelor’s degree in Event Management, Marketing, or a related field is preferred.

Responsibilities

• Plan and execute diverse events independently, including conferences, seminars, workshops, corporate events, and HighLevel-sponsored events, both on-site and remotely.
• Engage event attendees, initiate conversations, represent the HighLevel brand, and create relationship-driven interactions that support interest and lead generation.
• Collaborate with stakeholders to define event objectives and desired outcomes.
• Develop and maintain event plans, timelines, budgets, and task lists.
• Coordinate event logistics, including packing and shipping supplies from the Dallas office, catering, merchandise orders and approvals, audio-visual needs, and transportation.
• Identify, negotiate with, and manage vendors, venues, and service providers.
• Delegate tasks and solve problems in real time.
• Assist with event setup and dismantling.
• Coordinate with internal marketing, communications, and operations teams to support seamless event execution.
• Conduct post-event evaluations, analyze data, and compile reports to identify improvements.
• Represent HighLevel at in-person events with a collaborative, proactive, and professional attitude.
• Work in the Dallas office a few days per week, with the schedule varying based on event needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed