Events Planner I

HighLevel•Dallas, TX

About The Position

HighLevel is hiring an Events Planner I to plan and execute events from start to finish, ensuring that event details align with strategic goals. The role coordinates logistics such as vendors, venues, catering, audio-visual needs, transportation, and event supplies. It works with stakeholders and internal teams to develop event plans and deliver smooth, memorable experiences for attendees. The position supports conferences, seminars, workshops, corporate events, and HighLevel-sponsored events, both on-site and remotely. It includes travel of 20–30%, occasional weekend availability for corporate events, and flexibility to work from the Dallas office a few days each week depending on the event schedule. The role also requires availability for regular-business-hours meetings, with work hours and days changing during events.

Requirements

At least 1–2 years of experience as an event planner or in marketing, event planning, customer relations, or a related field.
Experience with virtual and hybrid event platforms.
Proficiency in event management software and Microsoft Office Suite.
Strong organizational and project management skills, including the ability to manage multiple projects and events simultaneously.
Ability to work independently, adapt as event plans evolve, and solve problems and manage conflicts.
Proactive, accountable, eager-to-learn approach and readiness for challenges.
Excellent verbal and written communication skills.
Ability to lift and move event supplies and equipment as needed, including lifting up to 50 pounds.
Availability for in-person or virtual meetings during regular business hours, Monday through Friday, 9:00 a.m. to 5:00 p.m. CST; availability, hours, and days may change when attending events.
Willingness to travel 20–30%, attend occasional weekend corporate events, and work from the Dallas office a few days per week as the event schedule varies.

Nice To Haves

Bachelor’s degree in Event Management, Marketing, or a related field.

Responsibilities

Plan and independently execute diverse events, including conferences, seminars, workshops, corporate events, and HighLevel-sponsored events, both on-site and remotely.
Engage attendees at event booths, represent the HighLevel brand, and create relationship-driven interactions that encourage interest and lead generation.
Collaborate with stakeholders to define event objectives and desired outcomes.
Develop and maintain event plans, timelines, budgets, and task lists.
Coordinate event logistics, including packing and shipping supplies from the Dallas office, catering, merchandise orders and approvals, audio-visual needs, and transportation.
Identify, negotiate with, and manage vendors, venues, and service providers.
Delegate tasks and resolve problems in real time.
Assist with event setup and dismantling.
Coordinate with internal marketing, communications, and operations teams for seamless event execution.
Conduct post-event evaluations, analyze data, and compile reports to support improvement.
Represent HighLevel professionally at in-person events and maintain a collaborative, proactive approach.