Events & Marketing Assistant, IDE

MIT•Cambridge, MA

5d•Hybrid

About The Position

The Events & Marketing Assistant for the MIT Sloan Initiative on the Digital Economy (IDE) assists with planning and coordinating high-profile events and supports IDE communications and marketing. The role develops invitation lists with input from others, sends invitations, confirms attendees, arranges speakers and refreshments, and performs administrative or analytic tasks to support events. It also serves as an information resource on event and room-use policies, checks space availability, explains scheduling procedures, and ensures application forms are complete and accurate when submitted. The assistant works with faculty and staff across Schools, Areas, or DLCIs and coordinates with vendors on hotel rooms, venues, audiovisual equipment, lighting, décor, catering, cleaning, moving services, transportation, parking, and security. The role supports program budget management by tracking and forecasting expenses. It also coordinates print and electronic content, including social media, checks and formats communications and marketing materials, and makes edits and template changes to print and digital materials. The position requires working in person at MIT Sloan at least two to three days per week, with remote work possible on certain days.

Requirements

High school diploma or equivalent.
A minimum of five years of administrative or events support experience.
Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
Strong interpersonal, problem-solving, and collaboration skills.
Meticulous attention to detail and commitment to high-quality work.
Ability to work in person at MIT Sloan at least two to three days per week; remote work is available on certain days.

Nice To Haves

Bachelor's degree in a related field.

Responsibilities

Assist with planning and coordinating high-profile events.
Develop invitation lists with input from others, send invitations, confirm attendees, arrange speakers, and order refreshments.
Perform administrative or analytic tasks in support of events.
Serve as an information resource for event and room-use policies.
Check space availability, explain scheduling procedures, and ensure application forms are complete and accurate when submitted.
Assist faculty and staff across Schools, Areas, or DLCIs.
Work with vendors to arrange hotel rooms, event venues, audiovisual equipment, lighting, décor, catering, cleaning, moving services, transportation, parking, and security.
Support program budget management by tracking and forecasting expenses to ensure efficient resource allocation.
Coordinate the production of print and electronic content, including social media, for MIT IDE.
Check and format communications and marketing materials and collateral.
Edit print and digital materials and make template changes.