Events Manager

American Institute of Aeronautics and Astronautics • Reston, VA

1d • Hybrid

About The Position

AIAA is seeking an experienced Events Manager to lead the planning and onsite execution of AIAA events, coordinating venues, managing contract negotiation, interfacing with service providers (including audio visual and exhibit hall partners), overseeing event logistics, collaborating with stakeholders including AIAA internal staff, and enhancing the attendee event experience. Reporting to the Vice President, Event Operations, you'll oversee onsite operations while partnering with staff, volunteers, venues, and vendors to deliver outstanding attendee experiences.

Requirements

• Bachelor's degree in related field (or equivalent combination of education and experience).
• Minimum 5-7 years of experience in event planning and logistics for small to large conferences, exhibitions, and special events
• Experience negotiating venue/vendor contracts and managing event budgets
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple projects in a fast-paced environment
• Excellent communication and problem-solving skills
• Proficiency with Microsoft 365
• Willingness to travel approximately five times per year

Nice To Haves

• Association experience and CMP certification preferred

Responsibilities

• Plan and execute AIAA conferences, exhibitions, and special events from concept through onsite delivery
• Source venues, conduct site visits, and negotiate venue and vendor contracts
• Manage event logistics budgets, room blocks, and vendor relationships
• Develop event specifications and coordinate meeting space, audiovisual, catering, signage, and other onsite logistics
• Partner with staff, volunteers, and stakeholders to create engaging attendee experiences
• Monitor event operations, troubleshoot issues, and ensure successful event execution

Benefits

• Comprehensive healthcare coverage (medical (PPO and HSA plans), dental, and vision)
• Generous paid time off, including vacation, sick leave, holidays, parental leave, and bereavement
• 403(b) retirement plan with up to 5% company match
• Short-term and long-term disability coverage
• Education benefits and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level