Events Manager

Autism New Jersey•Robbinsville, NJ

2d•Hybrid

About The Position

Reporting to the Operations Director, the Events Manager is responsible for managing the logistics and execution of Autism New Jersey’s Annual Conference and other agency events. As a member of the Operations Department, this role also collaborates with other departments to manage and execute logistics for occasional program-driven events, such as symposia, trade shows, and information fairs.

Requirements

Bachelor’s degree in a relevant field (may be substituted with experience)
Manage multiple diverse tasks at one time
Demonstrated project management
Represent Autism New Jersey in a highly professional manner
Demonstrated initiative and problem-solving
Collaborate with colleagues
Maintain confidentiality
Demonstrated event management experience
Relationship development

Nice To Haves

Advanced knowledge of Microsoft Excel and Adobe Acrobat
Knowledge of BehaviorLive, Bloomerang CRM, Canva
Advanced understanding of data integrity best practices

Responsibilities

Manage the annual conference logistics and project
Meet conference attendance and revenue goals
Interface with all internal and external stakeholders at regular intervals
Manage and administer all conference-related databases and software (e.g., BehaviorLive)
Provide superior customer support to all conference attendees, exhibitors, presenters, and VIPs
In collaboration with the Operations Director, review conference processes, source data, and key performance indicators regularly
Suggest new conference operational efficiencies and processes
Maintain accurate records of all conference revenue and expenses and generate reconciled financial reports as requested
Manage and execute complete exhibitor and convention set-up processes
Manage sponsorship and advertising packages, benefits tracking, and related marketing in collaboration with the Digital and Creative Director
Research, obtain, and order samples of branded conference signage and other promotional items
Plan, organize, schedule, and execute annual conference e-blasts, news, articles, and related content in collaboration with the Communications Department
Provide support to the Digital and Creative Director in developing and executing the conference marketing and branding strategy
Take direction from and support the Director of Programmatic Impact in obtaining presentation and keynote proposals from presenters via BehaviorLive
Communicate directly with presenters as appropriate (e.g., logistical questions, room reservations)
In collaboration with the Director of Programmatic Impact, co-construct the conference schedule and venue room assignments
Support the program team in processing continuing education certificates as requested
Manage discrete, interdepartmental projects as directed by the Operations Director
In collaboration with the Digital and Creative Director, manage agency marketing/giveaway procurement, organization, tracking, and distribution of products/items
Collaborate with other agency departments to support and manage non-Annual Conference event logistics as the need arises
Attend agency events as appropriate
Maintain all relevant professional standards, including ethics, confidentiality, and applicable certifications and licenses.
Represent Autism New Jersey in the community where appropriate.
Participate in agency events and any other activities as directed by your supervisor.
Collaborate with other departments on various projects to support the mission and vision of Autism New Jersey.
Provide superior customer service by phone, email and in person.
Additional duties as assigned by the Operations Director or Executive Director