Events Manager

GRID ALTERNATIVES•Oakland, CA

20h•Onsite

About The Position

GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial, high-growth non-profit organization that provides direct solar installation and project development; clean mobility options; workforce training and service-learning opportunities; and low-income solar policy advocacy. Our Vision: a rapid, equitable transition to a world powered by renewable energy that benefits everyone. Our Mission: to build community-powered solutions to advance economic and environmental justice through renewable energy. What it's like to work at GRID… At GRID, we care about each other and know that each employee has a whole self that includes life outside of work. Our culture supports learning, growth and well-being of all of our team members. Summary of the role: We are looking for someone experienced with events management, from conception to completion, who is diligent, organized, and highly collaborative to join our team. In this role, you will lead, plan, and accomplish a diverse portfolio of events. This includes virtual webinars, online networking sessions, and both in-person and hybrid convenings. These events support our organizational mission and engage our global audience. You will also take on the role of principal steward of our comprehensive events calendar, ensuring that all programming is led, well-coordinated, timely, and aligned with organizational priorities. This role reports directly to the Publicist and Public Relations Manager and works in close coordination with the Communications Associate to ensure that all events are strategically amplified on GRID’s social channels and aligned with GRID’s broader visibility and thought leadership goals.

Requirements

5 years of experience in event coordination or event management, ideally within a non-profit, association, or international organization
Demonstrated experience planning and producing webinars and virtual events for large or global audiences
Strong organizational skills and the ability to handle multiple projects simultaneously under deadline pressure
Proficiency with digital event platforms, webinar tools, and video conferencing software
Familiarity with project management tools such as Asana, Monday.com, or Notion
Excellent written and verbal communication skills, with sensitivity to cross-cultural communication
Experience working across multiple time zones and with internationally dispersed teams
Ability to work independently, take initiative, and problem-solve in real time
Must hold a valid driver’s license and have a good driving record

Nice To Haves

Experience with CRM or event registration platforms such as Salesforce, Eventbrite, or Cvent
Background in non-profit fundraising and project management

Responsibilities

Lead the development of processes and procedures for event management and software platforms, and implement it across GRID with an organization-wide accessible calendar
Lead the planning, coordination, and execution of a range of events including webinars, virtual networking sessions, regional workshops, and annual convenings with input from key collaborators internally and externally
Develop standard operating procedures and lead logistical production of GRID’s official webinar series in partnership with the Publicist, including registration management, technical production, speaker preparation, and post-event reporting
Lead the scaling of webinars into a recurring, branded platform that advances thought leadership and audience growth on GRID’s website
Lead all logistical aspects of events, from beginning to end, including venue sourcing, vendor negotiations, catering, A/V, budgeting, marketing materials requirements and needs, and travel coordination for in-person events
Configure and handle virtual event platforms (e.g., Zoom, Google Meet, Eventbrite) for online programming, ensuring a seamless experience for global participants across time zones
Develop event runbooks, handle timelines, and briefing documents, and serve as the primary point of contact on the day of events
Develop standard operating procedures for handling the events calendar and its projects. Oversee GRID’s full organizational events' calendar, including internal and public events. Make sure teams have visibility and avoid scheduling conflicts.
Establish and maintain standardized event intake and planning processes across departments
Track deadlines, deliverables, and dependencies across multiple simultaneous events using project management tools
Proactively surface event alignment opportunities across program, philanthropy, and communications teams
Maintain a forward-looking events' roadmap to support executive visibility strategy and fundraising priorities
Produce post-event reports summarizing attendance, engagement, and key takeaways to inform future programming
Collaborate alongside the Publicist and Public Relations Manager to identify events that warrant media outreach, executive positioning, or speaker elevation
Coordinate alongside the Communications Associate to guarantee timely promotion, live amplification, and post-event content repurposing
Develop event briefing templates and documents that include publicity angles, messaging priorities, and executive talking points
Ensure webinars and major events are recorded, archived, and transitioned into evergreen content for YouTube and digital platforms
Create post-event impact summaries to be used for development, partner reporting, and media follow-up
Project manage and liaise with internal teams, external partners, sponsors, and speakers to confirm logistics and ensure alignment on event goals
Handle speaker outreach, green room logistics, prep calls, and materials collection
Lead the event communications in coordination with the marketing and communications team, including invitations, promotional copy, marketing materials, garments and event merchandise, and post-event follow-ups
Lead post-event debriefs
Develop and handle event budgets, track expenditures, and reconcile invoices in a timely manner
Source and handle vendor relationships, negotiating contracts aimed at improving value for the organization
Ensure compliance with organizational policies and, where relevant, local regulations for events held in different countries
Track event return on investment in partnership with the Publicist, including attendance growth, collaborator engagement, and digital reach