Events Manager

Gartner • New York, NY

6d • $79,000 - $109,000 • Hybrid

About The Position

The Events Manager supports the Logistics & Production team in delivering Gartner’s global conference portfolio across virtual and in-person programs. The role develops, manages, and executes conference logistics and production, with responsibility for operational delivery, project management, budgets, staff planning, and production scheduling. The Events Manager also attends conferences as the delivery lead, coordinates with internal teams and external partners, and evaluates event outcomes to improve future programs.

For virtual conferences, the role plans and organizes session production, including scheduling, recording, quality checks, and delivery, and leads the production partner to meet strict timelines. For in-person conferences, the role oversees conference logistics and planning in close collaboration with the Conference Director, including venue facilities, food and beverage, meeting materials, and audiovisual production.

The role is expected to deliver conferences on time and within budget, build effective working relationships, and implement processes that improve team operational efficiency. Gartner describes its workplace as hybrid, with flexibility to work virtually when productive and to meet with colleagues in person.

Requirements

• Bachelor’s degree or higher.
• At least 5 years of event management experience.
• Proven event operations skills, including production schedules, budget management, and event staffing.
• Project management experience with detailed programs involving multiple variables and dependencies.
• Proven experience managing agency and vendor partners.
• Strong interpersonal and relationship-building skills, particularly with senior-level professionals, cross-functional colleagues, and agency partners.
• Creative, innovative, and strategic thinking, with strong attention to detail.
• Strong financial management skills.
• Motivated team player with a desire to learn and grow.
• Excellent written and oral communication and presentation skills.
• Demonstrated ability to adapt to, implement, and manage change, and to pursue continuous improvement.
• Ability to thrive in high-pressure situations.

Responsibilities

• Oversee operational delivery of logistics and production for in-person and virtual conferences, including project management, virtual event platform financial management, staff planning, and production scheduling.
• Manage conference logistics and production budgets, including costs, monthly forecasts, expenses, and reconciliation.
• Support the Director with supplier cost negotiations, proposals, contracting, and terms and conditions.
• Contribute to or lead projects that develop best practices and processes, including internal deployment, communication, and instruction.
• Attend conferences as the onsite lead for in-person and virtual delivery; manage production schedules and virtual run-of-show, serve as members’ primary contact, and liaise with agency partners and vendors.
• Coordinate with internal and external conference partners and team members to support successful execution and maintain trusted working relationships.
• Participate in the global Events Gartner Research Board cross-functional team, build relationships with peers across regions, and share best practices.
• Evaluate event experience, feedback, and results; implement changes and prepare detailed post-event analysis reports and debriefs for review with manager and operations leads.
• Plan, organize, and execute virtual session production, including scheduling, recording, quality checks, and delivery.
• Lead the production partner in delivering virtual sessions within strict timelines.
• Oversee, plan, and execute conference logistics in collaboration with the Conference Director.
• Oversee conference planning and support high-quality delivery and attendee experience across the conference portfolio.
• Manage project timelines, templates, and best practices, and lead the team in adhering to them.
• Manage venue details, including rooms, meeting facilities, food and beverage, meeting materials, and audiovisual production.
• Deliver conferences on time and within budget with strong attention to detail.
• Build and maintain effective working relationships internally and externally.
• Implement processes that improve the team’s operational efficiency.

Benefits

• World-class benefits and highly competitive compensation.
• Annual bonus plan based on company and individual performance, or a role-based uncapped sales incentive plan, depending on eligibility and opportunity.
• Generous paid time off.
• 401(k) match up to $7,200 per year.
• Opportunity to purchase company stock at a discount.
• Hybrid work environment with flexibility to work virtually when productive and in person with colleagues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level