Events Manager

4DMedical

21h • $100,000 - $130,000

About The Position

The Events Manager leads the planning, execution, and continuous improvement of 4DMedical’s conference, trade-show, symposium, webinar, and customer event program. The role builds efficient, repeatable event-management processes, aligns events with commercial and strategic priorities, and delivers consistent, high-quality experiences for customers, partners, and internal teams.

The position develops strategic relationships with medical societies and conference organizers to identify opportunities that enhance 4DMedical’s visibility, thought leadership, education, and engagement at priority events. It works cross-functionally with Marketing, Sales, MCA, leadership, key opinion leaders, vendors, and external partners to plan programs, manage budgets and logistics, measure results, and improve event performance.

Requirements

• Bachelor’s degree in Marketing, Business, Communications, Hospitality, Event Management, or a related field.
• At least 5 years of relevant event-management experience, including ownership of complex conferences, trade shows, corporate events, or similar large-scale events.
• Ability to manage multiple complex events, projects, priorities, and deadlines concurrently.
• Experience managing event budgets, vendors, contracts, negotiations, logistics, and on-site execution.
• Strong project-management, organizational, problem-solving, and attention-to-detail skills.
• Ability to work cross-functionally with Marketing, Sales, MCA, leadership, agencies, vendors, and external partners.
• Excellent written and verbal communication skills and confidence representing 4DMedical externally.
• Strong relationship-building and negotiation skills, including the ability to manage a broad range of internal and external stakeholders.
• A proactive, solutions-focused approach and the ability to remain calm and effective under pressure.
• Ability to travel domestically and occasionally internationally, including providing on-site support outside standard business hours when required.

Nice To Haves

• Experience in medical devices, healthcare, life sciences, or another regulated B2B environment.
• Experience developing relationships and programs with professional or medical societies, healthcare associations, or conference organizations.
• Established relationships within relevant medical societies, professional healthcare associations, or healthcare conference organizations.
• Experience developing educational programs, symposia, webinars, or speaker-led events for healthcare professionals.
• Experience supporting conferences and events across multiple regions or markets.
• Experience with experiential marketing programs and other customer-facing brand activations.
• Familiarity with event-management platforms, registration systems, and event technology.
• Experience using CRM-based lead capture and post-event performance reporting.
• Strong commercial judgment and understanding of how events contribute to brand visibility, customer engagement, education, and business growth.
• Experience developing efficient, repeatable event-management processes and frameworks.

Responsibilities

• Develop and manage an annual event strategy and calendar aligned with commercial, clinical, educational, and brand priorities.
• Establish standardized event workflows, timelines, templates, checklists, approval pathways, and documentation.
• Lead event scoping, prioritization, budgeting, forecasting, and resource planning; monitor expenditure and identify opportunities to improve value, efficiency, and impact.
• Maintain event briefs and project plans covering stakeholder responsibilities, risks, timelines, and key decision points.
• Lead end-to-end planning and delivery of conferences, trade shows, regional meetings, dinner events, webinars, symposia, and conference sessions.
• Coordinate venues, exhibit services, production, registration, travel, shipping, speaker logistics, hospitality, sponsorship deliverables, and on-site requirements.
• Manage agencies, exhibit partners, venues, vendors, and contractors, including negotiating scopes of work and ensuring timely, high-quality delivery.
• Coordinate event messaging, creative assets, collateral, product demonstrations, staffing, training, lead capture, and post-event follow-up with internal teams.
• Provide in-person event leadership and support, including on-site coordination, issue resolution, and post-event closeout.
• Build and maintain strategic relationships with medical societies, conference organizers, and education partners.
• Identify and evaluate sponsorship, educational program, speaking engagement, advisory, and other opportunities that strengthen 4DMedical’s presence at priority events.
• Develop mutually valuable partnerships that support audience engagement, thought leadership, education, and long-term brand visibility.
• Represent 4DMedical professionally with external organizations and partners, and document, communicate, and complete external commitments and deliverables.
• Define objectives and success measures for priority events, including participation, engagement, lead quality, follow-up, budget performance, and stakeholder feedback.
• Conduct post-event reviews and provide timely reporting, insights, and recommendations to Marketing, Sales, and leadership.
• Use event-performance data, commercial outcomes, and stakeholder feedback to improve event selection, planning, execution, and return on investment.
• Identify ways to enhance event processes, attendee experiences, internal coordination, and overall program effectiveness.

Benefits

• Medical health insurance.
• Dental insurance.
• Vision insurance.
• 401(k) benefits, including employer contributions in accordance with the applicable plan.
• 20 paid vacation days per year for full-time employees, comprising 15 flexible vacation days and five fixed company vacation days.
• Paid U.S. company holidays.
• Company-provided technology and equipment appropriate to the role.
• Reimbursement of reasonable business-related expenses in accordance with company policy.
• Opportunities for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level