Events Manager

Educational Theatre Association•New York, NY

3h•$65,000 - $68,000•Remote

About The Position

The Events Manager supports the planning, coordination, and execution of educational programs and events for the Educational Theatre Association (EdTA), including the International Thespian Festival (ITF), Theatre Education Conference (TEC), and Leadership Summit. The role manages the Chapter Select program, a one-act theatre festival at ITF, from page to stage; coordinates the ITF college auditions program; and assists the Director of Events with MainStage programming and other major event operations. Additional responsibilities include coordinating staff meals, supporting guest services, coordinating the ITF safety team, and preparing event reports. This remote position is open to candidates anywhere in the United States. The Events Manager works closely with the Director of Events and other EdTA staff, along with schools, production personnel, venues, vendors, participants, and external partners. The role requires coordinating multiple projects and stakeholders, solving problems in a fast-paced environment, and supporting events from planning through execution. Travel and extended or irregular hours, including evenings and weekends, are required during major events.

Requirements

At least five years of professional experience in event coordination, stage management, theatrical production, line producing, hospitality, or a related field.
Experience coordinating projects, productions, or events with multiple timelines, stakeholders, and logistical requirements.
Experience in hospitality, guest services, food and beverage operations, or a comparable service-oriented environment.
Valid driver's license.
Strong organizational skills and attention to detail.
Ability to execute CPR and render first aid to attendees.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Excellent written and verbal communication skills.
Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities.
Strong interpersonal skills and ability to work collaboratively with staff, vendors, students, educators, and other stakeholders.
Practical problem-solving skills and sound judgment in a fast-paced environment.
Ability to travel and work extended or irregular hours, including evenings and weekends, during major events.

Nice To Haves

Experience with event management software, registration platforms, scheduling tools, or similar systems.
Experience with theatrical productions, auditions, festivals, conferences, or educational events.
Familiarity with rehearsal schedules, production timelines, and performance logistics.
Experience coordinating catering, staff meals, hospitality services, or food and beverage arrangements.
Experience supporting event safety procedures or coordinating event personnel.
Experience collecting event data and preparing event reports.
Bilingual proficiency, particularly in English and Spanish.
Experience working with students, educators, arts organizations, or nonprofit organizations.

Responsibilities

Manage the Chapter Select program from page to stage, coordinating timelines, production logistics, communications, rehearsals, and performance execution.
Coordinate the college auditions program at ITF, including scheduling, participant communications, space assignments, and on-site logistics.
Assist the Director of Events with coordination and execution of the ITF MainStage program.
Coordinate with participating schools, production personnel, venues, vendors, and internal staff to support program delivery.
Maintain production schedules, task lists, program documentation, and logistical plans.
Monitor program deadlines and follow up with stakeholders to ensure materials, information, and arrangements are completed on time.
Resolve routine logistical challenges and escalate more complex issues to the Director of Events as appropriate.
Coordinate staff meals at EdTA events, including scheduling, meal logistics, vendor communications, dietary accommodations, and staff communications.
Coordinate guest services and food and beverage logistics for Thespys and Educational Theatre Foundation events.
Communicate with venues, caterers, and vendors to confirm arrangements and address operational needs.
Assist with event setup, scheduling, supplies, signage, and other logistical requirements.
Provide on-site support to help ensure a welcoming, organized, and positive experience for attendees, staff, and participants.
Respond to event-related questions and troubleshoot logistical issues.
Coordinate logistics and communications for the ITF safety team, including scheduling, information distribution, and organization of safety-related materials and procedures.
Serve as a coordination point for the safety team during assigned events and communicate operational concerns to the Director of Events and appropriate venue or safety personnel.
Support implementation of established event safety procedures and emergency protocols.
Coordinate collection and organization of data for assigned programs and events.
Prepare pre- and post-event reports summarizing participation, program needs and outcomes, operational observations, and opportunities for growth.
Maintain accurate records, schedules, documentation, and program files.
Use Microsoft Excel and other Microsoft Office applications to track information, organize data, and prepare reports.
Assist with logistics, scheduling, and information management using EdTA event management systems.
Identify opportunities to improve administrative processes, documentation, and event coordination.
Work with the Director of Events and other EdTA staff to coordinate program needs and event priorities.
Communicate professionally and consistently with colleagues, vendors, participants, and external partners.
Provide logistical support for additional EdTA programs and events as assigned.
Contribute to a collaborative, service-oriented team environment.
Perform other related duties in support of the Education Department.