Events Manager

Akin Gump Strauss Hauer & Feld LLP•Washington, DC

20d•$130,000 - $150,000•Hybrid

About The Position

Akin Gump Strauss Hauer & Feld LLP is hiring an Events Manager in its Marketing department. Based in the firm’s Washington, DC offices at K Street and Capitol Hill, the role offers hybrid work capabilities and reports to the Director of Events. The Events Manager plans and manages logistics for firm-hosted seminars and receptions, the firm’s participation in tradeshows and conferences, internal events, retreats, and other programs. The role includes providing on-site support for client events in the Capitol Hill office, including events involving elected officials, government representatives, policy experts, trade associations, and industry leaders. The Events Manager works with business development colleagues and partners to develop event strategies, budgets, audiences, topics, speakers, formats, alumni relations, and co-sponsors. The position coordinates venues, catering, audiovisual needs, vendors, event materials, invitations, event records, budgets, and post-event reporting. The manager is expected to serve as a positive role model and mentor and to support superior service, efficient departmental operations, teamwork, and continuous improvement.

Requirements

Bachelor’s degree.
At least 5–7 years of marketing or special events experience.
At least 3 years of people or project management responsibility.
Project management experience.
Willingness to travel and work some nights and weekends.
Ability to work in a fast-paced, team-oriented, deadline-oriented environment.
Strong organizational and detail-oriented skills, including the ability to manage multiple projects simultaneously.
Ability to prioritize workload, work independently, and complete tasks under time pressure.
Excellent written and oral communication skills, strong work ethic, and poise and professionalism when interacting with internal and external contacts.
Flexibility and creativity in responding to attorneys’ individualized needs; ability to work well with attorneys and staff and respond appropriately to difficult situations.
Strong computer skills, including advanced knowledge of Microsoft Word, Excel, and PowerPoint.
Commitment to professional growth and development.

Nice To Haves

Experience in a professional services environment.
Previous law firm or political experience.
Salesforce experience.

Responsibilities

Coordinate and execute logistics for special events and programs, including on-site management and support for client events, requests, and needs in the Capitol Hill office.
Support the global events team by managing mailing lists, researching venues, planning practice-based events and retreats, supporting firmwide ticketed events, and preparing event materials.
Work with business development colleagues and partners to develop program strategies, including mission, budget, target audience, topics, speakers, format, alumni relations, and co-sponsors.
Research and select event sites and arrange venues, food, and audiovisual services.
Create and edit event lists and invitations, and maintain current event details in Salesforce.
Liaise with catering, facilities, security, design, and business development teams to support successful events.
Handle check requests and invoices in ChromeRiver and manage event budgets and expense tracking.
Review and negotiate event contracts and proposals in accordance with firm standards and policies.
Manage vendor relationships.
Coordinate production of nametags, signage, gifts, and other event materials.
Maintain project timelines and status reports, and provide attorneys and staff with regular updates.
Prepare post-event reports analyzing attendance, audience engagement, budget performance, and follow-up opportunities.
Serve as a positive role model and mentor.