Events Manager, UCI Alumni Association

University of California, Irvine•Irvine, CA

8d•Onsite

About The Position

Under the general direction from the Senior Director, Marketing and Events, UCIAA, the Events Manager delivers all-inclusive alumni events in the work of alumni outreach at UCI. Responsible for public traditions and events including Lauds and Laurels, Homecoming, regional alumni events, generational events, and high visibility programs managed by UCI Alumni Relations. Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and / or medium-size events.

Requirements

Proven ability to work on several tasks simultaneously.
Skill at responding effectively to priorities and setting deadlines.
Skill to use a personal computer and computer software programs at the level of sophistication required for the alumni relations office.
Knowledge and skill to set and monitor work standards and protocols.
Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
Highly developed interpersonal communication skills including political acumen and social perceptiveness.
Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Demonstrates good judgment in making decisions and managing events.
Skill in effectively meeting budget and time constraints.
Familiarity with the alumni relations function at a university.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.
Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events.
Skills to provide excellent donor stewardship.
Ability to give clear directives and use independent, rational judgment to make optimal decisions.
Ability to effectively work with invited guests, donors, government officials and university VIPs.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions.
Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
Bachelor's degree in related area and / or equivalent experience / training
At least three years of experience in event support work, preferably in a non-profit or higher education setting.

Responsibilities

Deliver all-inclusive alumni events in the work of alumni outreach at UCI.
Responsible for public traditions and events including Lauds and Laurels, Homecoming, regional alumni events, generational events, and high visibility programs managed by UCI Alumni Relations.
Provide comprehensive coordination and management oversight of moderately complex and / or medium-size events.