Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

CSU Careers•San Marcos, CA

7d•Hybrid

About The Position

Under general supervision, the Administrative Assistant supports multiple functional areas within the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative support to the AVP of Alumni Engagement & University Events, ensuring the efficient day-to-day operation of the department. The role also involves occasional general event support. The Administrative Assistant serves as a key administrative resource for the department, independently coordinating administrative processes, event support, and program logistics. As the first point of contact for the Alumni Engagement office, the incumbent manages phone, email, and in-person communications with alumni, donors, university partners, vendors, and other external constituents. The position requires the ability to interact with staff, administrators, and high-level external constituents in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial.

Requirements

Ability to interact with staff, administrators, and high-level external constituents in a fast-paced environment.
Flexibility, proactivity, resourcefulness, and efficiency.
High level of professionalism and confidentiality.

Responsibilities

Supports multiple functional areas within the Alumni Engagement & University Events department.
Provides a full range of office and administrative support to the AVP of Alumni Engagement & University Events.
Ensures efficient day-to-day operation of the department.
Provides occasional general event support.
Serves as a key administrative resource for the department.
Independently coordinates administrative processes, event support, and program logistics.
Manages phone, email, and in-person communications with alumni, donors, university partners, vendors, and other external constituents.
Interacts with staff, administrators, and high-level external constituents in a fast-paced environment.
Maintains flexibility, proactivity, resourcefulness, and efficiency.
Maintains a high level of professionalism and confidentiality.