Events Manager - Logistics

e.Republic

2d•$65,000 - $75,000

About The Position

The Event Manager, Logistics is responsible for the overall planning, coordination, and successful delivery of assigned conferences and large-scale events, including events with complex production requirements. The role requires strong organizational and time-management skills, independent judgment, and the ability to manage multiple priorities while ensuring events meet company standards, program objectives, and approved budgets. The position manages events from initial planning through execution and post-event closeout. It coordinates venue and vendor sourcing, contracts, event schedules, logistics, production, exhibit operations, budgets, payments, and collaboration with internal teams. The role also prepares post-event summaries evaluating performance, return on investment, outcomes, and opportunities for improvement. Travel is required, and weekend travel may be necessary.

Requirements

Background in hospitality, with a focus on client experience and event service standards.
Hands-on experience managing conferences and trade shows, including exhibit operations and onsite execution.
Experience coordinating live event production and show management with audiovisual and production vendors.
Strong planning, communication, problem-solving, and vendor management skills, with the ability to manage competing deadlines.
Experience working with convention centers, conference hotels, exhibitors, and general service contractors.
Experience managing budgets, contracts, forecasts, and expense reconciliation.
Ability to review floorplans, production schedules, vendor proposals, and banquet event orders.
Willingness to work as part of a team and maintain strong relationships with team members.
Proficiency with Microsoft Office Suite, PowerPoint, and Salesforce.
Proficiency with Cvent, event diagramming software, Canva, and Adobe Creative Suite.
Must reside in and be authorized to work in the United States.
Must maintain a work environment with reliable internet access.

Nice To Haves

5+ years of event management experience, including producing medium- to large-scale, multi-day conferences.
Experience working in a remote organization.
Aptitude and willingness to become proficient in emerging technologies.

Responsibilities

Manage assigned conferences and large-scale events from initial planning through execution and post-event closeout.
Research, source, and evaluate event venues based on program requirements, budget, and logistical needs.
Negotiate contracts with venues, vendors, and suppliers to secure favorable terms and cost savings.
Develop and manage event timelines, planning schedules, and deadlines.
Coordinate event logistics, including food and beverage, audiovisual, meeting room setups, registration, signage, and other requirements.
Manage relationships with venues, catering managers, convention services, audiovisual providers, general service contractors, and other event vendors.
Coordinate conference production requirements, including staging, audiovisual, rehearsals, production schedules, and run-of-show.
Plan and coordinate exhibit operations, including floorplans, room diagrams, exhibitor placement, traffic flow, exhibitor services, shipping, freight, and related planning documents.
Develop and manage event budgets, including cost estimates, forecasting, expense tracking, and final reconciliation, to keep events within approved budgets.
Coordinate with Finance on purchase orders, invoice processing, and payment tracking.
Work with Sales, Marketing, Content, and Registration teams to coordinate event requirements and fulfill program and sponsorship commitments.
Prepare post-event summaries evaluating event performance, ROI, key outcomes, and opportunities for improvement.