Events & Hospitality Coordinator
About The Position
Build Something Extraordinary. Some people manage events. Others create experiences that guests remember for the rest of their lives. At Gallatin River Lodge, we believe hospitality is about creating moments of genuine connection. Nestled on 20 private acres just outside Bozeman, our award-winning boutique lodge has become one of Montana's premier destinations for weddings, corporate retreats, private celebrations, and unforgettable dining experiences. We're looking for more than someone to coordinate events. We're looking for a builder. A leader. A hospitality professional who wants to leave their mark. About Gallatin River Lodge Gallatin River Lodge is an independent boutique resort offering luxury lodging, award-winning dining, destination weddings, corporate retreats, and private events just minutes from downtown Bozeman. Our guests choose us because they want something authentic—not a ballroom attached to a convention center. They come for Montana. They stay because of our people. We're passionate about genuine hospitality, attention to detail, and creating experiences that exceed expectations. As our events business continues to grow, we're searching for someone who wants to grow with us. Your Opportunity As the Events Manager, you'll own the entire event experience—from the first inquiry through the final farewell. You'll be responsible for growing our catering and events business while leading flawless execution for weddings, corporate meetings, social celebrations, private dinners, and special events. You'll partner directly with our Executive Chef, Food & Beverage Manager, General Manager, to continuously improve our event offerings and help shape what Gallatin River Lodge becomes over the next five to ten years. If you've ever wanted the freedom to truly build something—not simply maintain someone else's system—this is that opportunity.
Requirements
- 2-3 years of banquet, catering, event management, or hospitality leadership experience.
- Proven leadership experience with the ability to inspire teams.
- Strong financial and organizational skills.
- Excellent communication and relationship-building skills.
- Ability to work evenings, weekends, and holidays as business demands require.
Nice To Haves
- Hotel, resort, or upscale restaurant experience preferred.
Responsibilities
- Grow Our Events Business: Develop relationships that generate new business. Increase corporate retreats, weddings, and private events. Create memorable guest experiences that generate referrals. Think creatively about new event opportunities and revenue streams. Represent Gallatin River Lodge throughout the community and cultivate lasting client relationships.
- Lead Exceptional Events: Own each event from initial planning through flawless execution. Prepare and manage Banquet Event Orders (BEOs). Coordinate seamlessly with Culinary and Hotel Operations. Ensure every event exceeds guest expectations. Handle service recovery with professionalism and confidence. Oversee room setup, event flow, service execution, and breakdown.
- Build a High-Performing Team: Lead banquet staff with positivity, accountability, and professionalism. Foster a culture where people enjoy coming to work and take pride in what they do. Lead by example and create an environment built around teamwork and genuine hospitality.
- Drive Financial Success: Prepare event proposals and estimates. Manage deposits, contracts, and final billing. Maintain banquet equipment and inventory. Help maximize profitability while protecting the guest experience. Support the continued growth of our events business through thoughtful planning and sales.
Benefits
- Quarterly event sales commission program
- Meaningful opportunities for increased responsibility, professional development, and long-term career advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
