ACORE Events Coordinator
ACORE•Washington, DC
•$52,000 - $62,000•Hybrid
About The Position
ACORE is seeking an Events Coordinator to support the planning and execution of conferences, meetings, and special events, both virtually and in person. This role requires a detail-oriented, proactive self-starter with strong organizational, communication, and customer service skills, who is eager to contribute to a mission-driven team advancing clean energy.
Requirements
- Bachelor’s Degree with 1-3 years of relevant work experience.
- Strong organizational and project management skills with the ability to prioritize multiple projects at once.
- Ability to work both collaboratively with a team and independently with little supervision.
- Excellent interpersonal skills and ability to remain calm and solutions-oriented under pressure.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Nice To Haves
- Experience with Zoom and event registration platforms preferred.
- Familiarity with HubSpot/Cannolai a plus.
Responsibilities
- Coordinate event production and delivery in partnership with the Director of Events and external vendors, venues, and event partners.
- Serve as the primary point of contact for event attendees, providing timely and accurate information before, during, and after events.
- Support the Corporate Engagement team by tracking sponsor deliverables and helping ensure sponsorship commitments are fulfilled.
- Manage the events email inbox and ensure prompt resolution of all event-related inquiries.
- Manage the production of ACORE webinars and recordings using Zoom and related platforms.
- Coordinate with the Senior Marketing Manager to ensure events are promoted effectively across relevant channels.
- Assist with speaker logistics, including scheduling prep calls, preparing briefing materials, and drafting thank-you correspondence.
- Lead event setup, inventory management, and attendee check-in onsite at ACORE events.
- Proactively troubleshoot and resolve issues before and during event day.
- Own event registration tools and software; maintain accurate attendee data and reporting.
- Support HubSpot data hygiene and contact management as it relates to event audiences and communications.
Benefits
- Competitive salary.
- Robust health care options.
- Generous vacation policy with 15 vacation days in your first year.
- 11 federal holidays, plus the week between Christmas and New Years.
- Paid parental leave.
- Hybrid work schedule with three days a week in office.
- 401(k) retirement plan that includes an employer contribution.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
