Events, Communication, and Advancement Manager

University of Washington • Seattle, WA

1d • $61,368 - $92,064 • Hybrid

About The Position

The Department of Chemistry at the University of Washington seeks an Events, Communication, and Advancement Manager to lead departmental events, communications, and advancement activities. Reporting to the Administrator, the position coordinates seminars and special events, develops internal and external communications, and supports donor stewardship, alumni relations, and advancement initiatives.

This is an in-person, full-time position at 100% FTE. A hybrid schedule of up to two days per week may be available, subject to operational needs and approval. Work is generally performed in an office with extensive use of computers, email, and communication systems. Occasional work outside normal business hours may be required to meet deadlines, manage events, or support time-sensitive departmental needs.

The Department of Chemistry is a large academic unit with approximately 45 faculty, 240 graduate students, 40 postdoctoral scholars, 70 staff, and about $28 million in annual grant and contract expenditures. The position offers an annual pay range of $61,368 to $92,064. This is a regular position.

Requirements

• Bachelor’s degree.
• At least five years of professional experience leading or coordinating events and/or seminars.
• Strong organizational and project-management skills, including the ability to oversee multiple projects and deadlines accurately with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial or personnel information with discretion, judgment, and diplomacy.

Nice To Haves

• Enthusiasm and self-motivation, adaptability to evolving program needs, resourcefulness in solving problems, and initiative in proposing ideas, suggestions, or solutions to meet program and unit goals.
• Excellent time-management and organizational skills, including the ability to independently prioritize work across multiple complex projects and meet stringent timelines.
• Prior experience with advancement, constituent relations, and event coordination, preferably in higher education.
• Interest in and ability to become well informed about current issues in scientific research and science education, and to communicate those topics to a broad audience.

Responsibilities

• Coordinate departmental seminars, lectures, speaker logistics, visiting guests, gifts, endowments, fellowships, scholarships, awards, and corporate relationships.
• Lead departmental communications, including the ChemLetter newsletter, Bagley Bulletin, donor and alumni correspondence, stewardship materials, Chair communications, website and social media content, media relations, outreach, and recruitment marketing.
• Plan and execute annual, development, special, and staff events, including lectures, dinners, symposia, ceremonies, retreats, receptions, memorials, and retirements; manage logistics before, during, and after each event.
• Support the Chair and Administrator with new projects and perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager