Events & Brand Experience Coordinator
About The Position
The Events & Brand Experience Coordinator will play a key role within the marketing and communications team, reporting directly to Senior Manager, Events & Brand Experience. With a keen eye for detail, and an understanding of the luxury industry, this role is tasked with delivering industry leading events and brand experience moments. Always ensuring excellence in execution and presentation across the network. The Events & Brand Experience Coordinator will coordinate with the local commercial & retails teams, agencies, contractors and business partners. They will also work in close relationship with our HQ teams to elevate and maintain Vacheron Constantin’s image standards to enhance both the business and the client experience.
Requirements
- 1–3 years of experience in luxury marketing, event coordination, or brand experience
- Exceptional organizational and communication skills
- Attention to detail and an eye for aesthetics and design
- Proactive, flexible, and able to manage multiple projects simultaneously
- Willingness to travel across key markets in the Americas to support on-site event execution
- Fluent in English
- Proficient in Microsoft Office Suite
- Must be able to lift up to 45 pounds
- Able to work minimum 4 days per week in the NY office
Nice To Haves
- Background in luxury, fashion, watches, art, hospitality, or cultural institutions is a strong plus
- French or Spanish is a plus
- familiarity with Adobe Creative Suite is a bonus
- Experience with SAP a plus
Responsibilities
- Support end-to-end execution of events including boutique activations, dinners, pop-ups, exhibitions, and client experiences
- Assist in the development of event toolkits, briefing documents, run-of-show schedules, and vendor coordination
- Coordinate logistics including guest list management, gifting, transportation, floral and décor elements
- Liaise with internal teams (PR, Retail, Media, HQ) and external partners (venues, agencies, artists) to ensure brand alignment
- Maintain and update project timelines, status trackers, budgets, and event recaps
- Conduct research to support partnership scouting, cultural institution outreach, and benchmarking of competitor activations
- Assist in managing invitations, RSVPs, and guest communication with a focus on personalization and excellence
- Ensure visual and experiential consistency across all touchpoints (event materials, signage, menus, etc.)
- Track KPIs and post-event reporting including attendance, client feedback, and commercial impact when applicable
Benefits
- generous compensation and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
