Events and Special Projects Manager

Goodwill of Colorado • Colorado Springs, CO

34d • $64,000 - $70,000

About The Position

The Manager II, Events and Special Projects plans and coordinates Goodwill of Colorado fundraising, cultivation, and special events. The role manages event registration and auction platforms and leads program design, logistics, and execution, as well as other special projects as needed. The position leads events including the Annual Dinner, Denver Golf Tournament, and additional special events, and supports An Enchanted Weekend. It also coordinates event volunteers and provides support to the Development Team and other business development activities.

The schedule is Monday through Friday, 8 a.m. to 5 p.m.; the role also requires flexibility to work weekdays, weekends, evenings, and occasional late nights as needed. The position may be performed at Goodwill’s headquarters in Colorado Springs, central office in Denver, remotely from home, or at event locations. Travel within Colorado and driving for company business are required.

Requirements

• Bachelor’s degree or equivalent experience in a related field.
• 3–5 years of large and small event management experience, for events with 50–600 or more attendees.
• Experience supervising volunteers.
• Understanding of and belief in Goodwill’s mission, vision, and values.
• Proficiency in Microsoft Office, CRM databases, and event software.
• Excellent written and verbal communication skills.
• Ability to communicate clearly, effectively, and respectfully with internal and external customers.
• Superior customer service skills and ability to maintain effective working relationships with coworkers, donors, volunteers, vendors, and the public.
• High attention to detail, strong organization and prioritization skills, and ability to meet deadlines.
• Experience working with executives, VIPs, and Board members.
• Ability to remain calm under pressure and work independently.
• Ability to maintain discretion with confidential information and represent Goodwill professionally.
• Ability to support a collaborative work environment and the success of the team.
• Ability to travel within Colorado and work at the Colorado Springs headquarters, Denver central office, from home, and at event locations.
• Ability to drive for company business; valid Colorado driver license and ability to operate a company vehicle are required.
• Must meet applicable vehicle-insurance eligibility requirements, undergo motor vehicle record and background checks, and disclose moving violations and vehicle crashes from the past five years.
• For use of a personal vehicle for company business, valid vehicle insurance and driver license and a roadworthy vehicle are required.

Responsibilities

• Coordinate fundraising, cultivation, and special events.
• Build and manage event project timelines.
• Negotiate venue and vendor contracts and serve as a venue liaison.
• Select and manage food and beverage arrangements.
• Support the Development Team as a sponsor liaison when needed.
• Coordinate event logistics with the Executive Team, Development and Marketing staff, and event contractors.
• Build and manage event websites, ticketing, and registration.
• Manage virtual auctions, track and record auction items, ensure bidding works smoothly, and arrange delivery of auction items to buyers.
• Coordinate guest and sponsor registration.
• Work with the Development Team and CRM Specialist to ensure sponsors receive committed benefits; track sponsorships, benefits, and guest names.
• Coordinate event committee meetings, manage timelines, and distribute action-item notes.
• Lead management of the Annual Dinner, Denver Golf Tournament, and additional special events, including venue contracts, food and beverage, seating charts, sponsor benefits, logistics, marketing coordination, and onsite leadership.
• Support An Enchanted Weekend by managing registration and auction sites, handling registration inquiries, coordinating donation and auction-item pickup, drafting promotional emails, curating promotional lists and event signage, collecting sponsor guest information, coordinating sponsorship carveout execution, and liaising with Marketing on scripts and videos.
• Develop and maintain event volunteer role descriptions and ensure adequate volunteer staffing.
• Coordinate volunteer training, pre-event communications, scheduling, onsite leadership, appreciation, and post-event follow-up and feedback.
• Participate in other fundraising activities and special projects as assigned.
• Research partner and donor prospects and prepare profiles as workload allows.
• Support Business Development leads and provide backup to the Data Specialist as needed.
• Participate in Development Team and other department meetings.

Benefits

• Daily Pay access through a voluntary benefit program.
• Medical, dental, and vision coverage.
• Short-term and long-term disability coverage.
• Life and accidental death and dismemberment coverage.
• Flexible spending accounts.
• Voluntary supplemental benefit offerings.
• Paid vacation, sick, holiday, floating holiday, jury duty, and bereavement leave.
• Retirement plan with pre-tax or post-tax (Roth) contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager