Events and Engagement Coordinator

Banner Life family of companies•Frederick, MD

1d•$70,600 - $88,300•Hybrid

About The Position

The Events and Engagement Coordinator is a key contributor to the strategic growth agenda at the Banner Life family of companies, supporting the Manager of Distribution Events and Engagement to deliver elevated experiences to our distribution partners. At Banner Life Insurance Company, we lead with heart and ambition. Every day, we transform purpose into progress, guided by our unwavering commitment to be better for our customers, clients, and communities, not just today but long-term as well. Our people are the driving force behind everything we achieve. Their passion, purpose, and pursuit of innovation empower us to deliver cutting-edge solutions that support those we serve, ensuring we are here for you, here for good and striving for better. We’re a forward-thinking company energized by our work and how we show up for one another. Our culture is built on meaningful impact and genuine enjoyment, because we believe great work and great experiences should go hand in hand. By offering career development opportunities, comprehensive benefits, and programs that support your wellbeing, we help you thrive personally and professionally. We are here for you, here for good and here for better.

Requirements

3+ years of events or hospitality experience
Experience with both in-person and virtual events
Experience in a fast-paced or high-growth environment
Excellent communication skills, verbal and written, with all levels of staff and customers.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom)
Familiarity with tools such as Concur, CVENT, Salesforce, project management software and document management systems
High level of discretion and confidentiality
Strong time-management and organizational abilities
Ability to anticipate needs, think critically and offer solutions
Adept at problem resolution
Proven ability to work independently and as part of a team
25% travel required – Passport required

Responsibilities

Support the Manager of Distribution Events & Engagement to plan, coordinate and execute a variety of events, including conferences, client appreciation events, trade shows, webinars, and Home Office based events.
Take primary ownership of certain events, including Home Office based events.
Assist with: tracking event expenses, handling of attendee reimbursements, contract and order reviews, and post-event expense reconciliation.
Track and analyze event performance, gather feedback, and provide post-event reports and recommendations.
Create and manage detailed event timelines, checklists and C-suite level communications with our distribution partners.
Collaborate with internal teams to determine event goals and success metrics and develop event concepts and themes based on attendee profile, location and purpose of event.
Coordinate onsite event set-up, execution and breakdown, including problem identification and resolution, ensuring a seamless experience for attendees.
Work with vendors, clients, speakers, hotels, and other venues. Help execute planning meetings, including pre-conference meetings and planning calls, and post-event evaluations.
Coordinate event logistics including transportation and lodging, equipment rental and support event execution.
Ensure events align with brand guidelines, compliance requirements and safety protocols.
Manage the sourcing and purchasing of company branded items such as apparel and other promotional items for Distribution and Marketing teams in relation to in-scope events, conferences and trade shows in coordination with other teams, Brand guidelines, and VMO.
Manage the warehouse and digital storefront inventory for in-scope event related items, ensuring branded items are available and ready for packaging and shipping when needed.
Adhere to all company policies and procedures in a timely manner including VMO, HR requirements, timecards, and training modules.
Other duties as assigned.