Events and Development Coordinator

The Peninsula College Fund•San Jose, CA

2d•$68,000 - $72,000•Onsite

About The Position

The Peninsula College Fund (PCF) is dedicated to making college graduation a reality for low-income, first-generation college students through scholarships, mentoring, college and career training, and internship support. They are seeking a dynamic and committed Development Coordinator to support their development efforts. PCF has grown significantly since its inception in 2005, serving over 530 students and awarding over $3.7 million in scholarships. The Development Coordinator is a full-time, 40 hours/week, non-exempt position reporting to the Director of Development. The role involves planning and executing various fundraisers, student-facing events, and volunteer events.

Requirements

Bachelors' degree in a related area and 2+ years of related work experience and/or equivalent experience/training.
Skilled in effectively meeting budget and time constraints.
Highly developed judgment, decision-making, and problem recognition/avoidance/resolution skills.
Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines.
Ability to give clear directives and use independent, rational judgment in the decision-making process.
Working knowledge of how to design event collateral including invitations, programs and posters and producing event materials such as name tags, place cards, programs, invitation copy, timelines and budgets.
Attention to detail with event documentation and database administration.
Comfortable planning 2-3 events concurrently, managing budgets, timelines, and vendor partnerships.
Proficient in Microsoft suite, Google suite, Canva, and social media platforms (IG).

Nice To Haves

Passion for educational opportunity and equity.
Desire to empower others through service.
Knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and event execution.
Highly developed interpersonal communication skills including social perceptiveness.
Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
A positive and energetic attitude.

Responsibilities

Plan and execute fundraisers, student-facing events, and volunteer events.
Collaborate with department heads to create and manage event programs and timelines.
Research venues and work with vendors to ensure deliverables are executed on time and within budget.
Research local businesses to secure event sponsorships.
Identify new partnership opportunities.
Maintain strong communication with department heads and staff.
Track and manage event progress, preparing weekly reports.
Develop and maintain accurate event budgets.
Market events for attendance and volunteer solicitation, creating marketing collateral.
Oversee the coordination of event collateral (signage, websites, etc.).
Work directly with volunteers to ensure they have the necessary support.
Schedule and lead pre-event meetings for staff, volunteers, vendors, and speakers.
Develop contingency plans for event execution.
Coordinate and oversee pre-event set-up with staff, vendors, and volunteers.
Manage event agenda and timing to ensure the event stays on schedule.
Problem-solve issues that arise during events.
Manage volunteers during events to ensure their support and positive experience.
Coordinate and execute event clean-up with staff and vendors.
Develop and send post-event thank you notes and evaluations.
Hold post-event staff meetings to discuss challenges and successes.
Document event details in the database, including participant attendance.
Update planning documents with lessons learned and best practices.
Serve as the primary contact for PCF Alums.
Support the Alumni Association Event Committee.
Keep PCF Alums informed of PCF happenings and volunteer opportunities.
Plan and execute four events for alums (two social and two professional development).
Maintain the donor database (Live Impact) by tracking all revenue transactions weekly.
Record all gifts (checks, online, stocks, Benevity, GreaterGiving, etc.) through the revenue tracking system.
Track and acknowledge all appeals, donations, receipts, and reports.
Update donor content.
Generate reports as requested.
Manage and maintain donation websites and donation-related vendor relationships.
Own the scholar update process by relaying updates to sponsors.