Marketing and Events Coordinator

Defense Maritime Solutions Inc•Chesapeake, VA

19h•Onsite

About The Position

The Marketing & Events Coordinator supports the day-to-day execution of DMS marketing activities, internal and external events, customer and executive visits, employee engagement activities, trade shows, and brand-related administrative support. This role is responsible for coordinating logistics, maintaining marketing and event materials, supporting onsite activities, assisting with media capture, and helping ensure marketing and event-related activities are organized, timely, professional, and aligned with DMS brand standards.

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field preferred; or 5 years relevant experience.
This position requires onsite presence in Chesapeake, Virginia.
Active Listening
Complex Problem Solving
Critical Thinking
Dependability
Adaptability/Innovation
Independence

Responsibilities

Maintain and organize marketing materials, branded templates, brochures, signage, presentations, promotional items, photo/video assets, and other company materials.
Coordinate updates to marketing materials, website content, social media content, and other communication channels as directed.
Assist with formatting, proofreading, editing, and preparing internal and external materials to support consistency, professionalism, and alignment with DMS brand standards.
Support the preparation of customer-facing, employee-facing, leadership, and stakeholder materials as requested.
Coordinate printing, ordering, shipping, inventory, and distribution of marketing materials, promotional items, event supplies, and branded assets.
Maintain organized files, templates, contact lists, vendor information, photo libraries, and recurring marketing deliverables.
Coordinate hotel reservations, lodging logistics, transportation, meeting space, catering, visitor schedules, room setup, materials, and related arrangements for special events and incoming guests.
Provide onsite event oversight and day-of support in collaboration with internal stakeholders, including the DMS Enthusiasts Committee and other event teams.
Support planning and execution for employee engagement activities, company celebrations, visitor experiences, and internal events.
Assist onsite in Chesapeake with photography and videography for internal and external use.
Help ensure events are well-organized, professional, welcoming, and reflective of DMS culture and brand.
Support trade show and external event planning, including registration, booth preparation, shipping/logistics, materials ordering, vendor coordination, travel support, setup, tear-down, and post-event follow-up.
Track trade show requirements, deadlines, attendee information, shipments, booth assets, promotional materials, and related deliverables.
Coordinate with Business Development, leadership, vendors, and external partners to support timely and effective event preparation.
Assist with preparation of event briefing materials, attendee lists, schedules, talking points, and other support materials as directed.
Maintain trade show and event records, including vendor contacts, lessons learned, recurring deadlines, and inventory of reusable materials.
Track marketing, event, and brand-related projects to help ensure deadlines, approvals, and deliverables are met.
Coordinate with internal departments, vendors, external partners, and employees to confirm attendance, timelines, materials, requirements, and follow-up items.
Support scheduling, purchasing, invoice coordination, materials ordering, meeting preparation, and other administrative tasks related to marketing and events.
Provide administrative support for leadership communications or external partner coordination as requested, such as scheduling meetings, organizing materials, preparing agendas, and tracking action items.
Help maintain calendars, project trackers, event plans, communication plans, and related documentation.
Perform other related duties as assigned.