Event Support Specialist

Life Surge • Palmetto, FL

5d • Onsite

About The Position

The Event Support Specialist serves as a key support role within the Event Operations team, helping drive seamless coordination across event logistics, travel, contractor onboarding, staffing support, communications, budgeting support, and vendor coordination. This role is highly collaborative and requires exceptional organization, responsiveness, and the ability to manage multiple priorities in a fast-paced live event environment.

Requirements

• High school diploma required.
• A minimum of one to three years of related experience required.
• Excellent verbal and written communication skills.
• Strong organizational and operational coordination skills.
• Ability to manage multiple projects and shifting priorities simultaneously.
• Strong communication and follow-through in fast-paced environments.

Nice To Haves

• Experience supporting live events, travel coordination, staffing logistics, or operations preferred.
• Proficiency in Microsoft Office Suite and operational platforms such as SharePoint, Asana, Concur, Coupa, MasterTour or similar systems preferred.

Responsibilities

• Serve as a key operational support resource for the Events team, assisting with administrative coordination, logistics, communication, and execution support.
• Support onboarding and documentation workflows for contractors and event personnel.
• Coordinate contractor communications, scheduling support, and availability tracking.
• Assist with travel logistics including flights, hotels reservations, rental vehicles, and itinerary coordination.
• Maintain event staffing records, onboarding materials, and operational trackers.
• Support communication between contractors, vendors, and internal departments to ensure compliance with company policies and procedures.
• Coordinate temporary staffing support and event labor communication as needed.
• Assist with staffing logistics, scheduling, and event-day operational support.
• Communicate event expectations, arrival instructions, and operational updates to staffing partners and crew members.
• Support event leadership with staffing coordination and administrative logistics before, during, and after events.
• Assist with hotel research, rooming lists, and travel coordination for staff and contractors.
• Coordinate communication with hotel partners regarding arrivals, logistics, parking, and operational needs.
• Support travel budgeting, expense tracking, and invoice reconciliation processes.
• Assist with expense processing, invoice tracking, and budget documentation for events and operational activities.
• Maintain accurate records within company systems and support vendor setup/payment workflows.
• Support reporting, document management, and operational tracking across multiple events and departments.

Benefits

• Health, Dental, Vision, Life, Holiday and Paid Time Off.
• Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.
• High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED