Event Specialist

Appellation Lodi•Lodi, CA

2d•Onsite

About The Position

Appellation Lodi is seeking a full-time Event Specialist to coordinate weddings, meetings, and special events at our property. This position works closely with customers, guests, vendors, and all company departments to ensure successful event execution and an exceptional guest experience. The ideal candidate is passionate about hospitality, highly organized, sales-driven, and committed to building long-term client relationships while driving top-line revenue. As an Event Specialist, you will serve as the primary liaison between clients and operational teams to ensure seamless planning and execution of events that reflect the Appellation standards and ethos. This is a full-time position that requires flexible availability including nights, weekends, and holidays.

Requirements

Minimum 1 year of wedding event planning, hospitality, catering, banquet, or related experience required
Excellent written and verbal communication skills
Highly organized, energetic, resourceful, and a creative problem solver
Strong ability to multitask and adapt in a fast-paced environment
Exceptional interpersonal and customer service skills
Outstanding attention to detail
Solution-driven team player with a positive attitude
Sales-oriented and self-motivated to achieve revenue goals
Ability to work independently and exercise sound judgment with minimal supervision
Professional demeanor with a passion for hospitality and guest experiences
Must be able to perform the essential functions of the job with or without reasonable accommodations

Responsibilities

Meet with clients to plan and coordinate all aspects of weddings, banquets, meetings, and special events
Conduct property tours and showcase venue features, services, and event capabilities
Build long-term relationships with clients to encourage repeat business and referrals
Meet and exceed departmental revenue goals through strategic upselling of menus, rentals, and services
Create detailed and accurate Banquet Event Orders (BEOs) and communicate event details across departments
Coordinate all event logistics to ensure successful execution on the day of the event
Serve as the primary contact for clients and vendors during events
Facilitate wedding rehearsals and ceremonies when applicable
Collaborate closely with Banquet Operations, Culinary, and Sales teams to ensure seamless service
Anticipate guest needs and provide exceptional customer service throughout the planning process
Manage timelines, payment schedules, guest counts, and client communications
Resolve guest concerns professionally and professionally
Maintain strong relationships with vendors and external partners
Participate in trade shows, promotional events, and sales initiatives
Stay informed on hospitality trends, company policies, and industry best practices
Contribute creative ideas and recommendations to support departmental growth and innovation