Event Specialist

Ste. Michelle Wine Estates • Woodinville, WA

16h • Hybrid

About The Position

A full-time Event Specialist job is available at Chateau Ste. Michelle. As an Event Specialist, you will coordinate primarily private events, internal trade events, and assist with the planning of consumer events (40-300 people) while providing exceptional customer and client experiences. During concert season, you will be in various support roles. This is a full-time, hourly role that is eligible for tips. This position is primarily onsite, with limited remote flexibility. Depending on business needs and event schedules, remote work may be available up to one day per week, though it is not guaranteed. Remote work once per week is more common during winter months, while spring and summer operations require a fully onsite presence. The typical schedule is Monday–Friday, with flexibility to work evenings and weekends as needed to support events.

Requirements

• Must be at least 21 years of age with high school diploma or equivalent.
• Two (2) or more years of administrative support role experience preferably in hospitality, with event planning experience strongly preferred.
• MAST 12 Class Permit and Food Handler’s Permit required.
• Excellent verbal and written communication skills with advanced level of proficiency with Microsoft Office Suite, including Excel and MS Visio.
• Able to work in a fast-paced environment with frequent and overlapping deadlines.
• Excellent organizational, critical thinking skills and the ability to handle multiple priorities.
• Professional demeanor with ability to work effectively with international partners, customers and all-levels of internal personnel.
• Highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously while maintaining strong follow-up and clear, professional communication.
• Experience with calendar management and coordinating meetings.
• History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.

Nice To Haves

• Bachelor’s degree is preferred in Hospitality Management, Communications, or related field.

Responsibilities

• Provide effective and concise communication across multiple departments and locations throughout Ste. Michelle including Sales, Marketing, Communications, Guest Services, and external contacts to ensure elevated level of service and experience for all guests.
• Support all phases of event execution, including pre-planning, wine sample ordering and coordination, scheduling, timeline and run-of-show troubleshooting, menu coordination with culinary teams, audio/visual coordination, and other administrative tasks as assigned by department leadership.
• Assist the Consumer Events and Concerts Manager with projects and operational needs related to concert season and internal requests, taking on various support roles as required.
• Plan and execute the internal SMWE VIP concert experience end-to-end, including logistics, guest flow, hospitality standards, and coordination with internal stakeholders.
• Collaborate with the events team to assist in planning and executing consumer-facing events, contributing to event concepts, logistics, and on-site management.
• Execute against monthly private event sales goals, maintaining awareness of revenue targets and actively supporting efforts to drive private and corporate event bookings.
• Act as the internal point of contact for onsite brand activations, media events and sales tradeshows, coordinating logistics and ensuring brand standards are upheld.
• Provide on-site event leadership, including vendor coordination, guest engagement, problem-solving, and real-time adjustments to ensure successful outcomes.

Benefits

• Health Care Coverage including medical, dental, vision & prescription – eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match and Supplemental Contribution
• Employee Wine Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED