Event Specialist

PRA Business Events•Colorado Springs, CO

13d•$50,000 - $75,000•Hybrid

About The Position

The Event Specialist is a hybrid role supporting Sales, Proposal Development, and Event Production for a defined segment of PRA’s business. The position works independently while collaborating with clients, suppliers, and internal PRA teams as needed to develop and deliver events that exceed client expectations. The role averages two days per week in the office, and applicants must be based in or near Colorado Springs. The Event Specialist supports client account management, sales and proposal development, supplier and venue coordination, program budgeting and invoicing, and onsite event execution. This includes developing proposals and pricing, confirming program logistics, preparing staffing and production plans, and overseeing events to support client satisfaction and repeat business.

Requirements

Bachelor’s degree, equivalent relevant experience, or a combination thereof.
Excellent interpersonal and communication skills.
Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents.
Ability to present information effectively and respond to questions from clients, supplier partners, and hoteliers.
Ability to multitask and manage multiple programs with different deadlines.
Ability to work effectively with all levels of management and staff, hoteliers and venue staff, clients, and supplier or partner organizations.
Working knowledge of local attractions, hotels, parks, venues, and supplier partners, and ability to locate and vet new venues and partners.
Must be based in or near Colorado Springs.

Nice To Haves

Two years of experience overseeing corporate meetings, client events, or other complex programs, preferably in destination management, corporate incentive travel, hospitality, or a related field.

Responsibilities

Enter and maintain Salesforce records, including revenue, gross profit, and probability updates.
Manage client accounts and communicate thoroughly with clients.
Facilitate client discovery and lead-qualification calls.
Generate and maintain Proposal Request Forms.
Assess client program overviews, identify opportunities for destination management services, and determine appropriate services to propose.
Coordinate itineraries for site visits and attend them as needed.
Review proposals with clients and work to close business.
Develop initial client proposals using PRA’s standard process and existing destination assets where possible.
Complete proposal revisions through finalization.
Develop quote details, costing, and pricing aligned with program vision, sales and creative strategies, and client specifications.
Contact suppliers regarding availability, pricing, and other proposal needs.
Maintain program financials, including costing and client invoicing.
Research, develop, and maintain relationships with supplier partners and vendors.
Work with the Experience Design team on proposal development as needed.
Schedule client planning meetings or attend pre-con meetings when invited to finalize program details and logistics.
Manage supplier and venue relationships, including negotiations, contracting, and logistics confirmation.
Develop onsite staffing plans.
Create and distribute program production packets for onsite execution.
Manage program financials, including processing supplier invoices and preparing and finalizing client invoices.
Manage onsite event execution to support client satisfaction and repeat business.
Work flexible hours, including weekends, evenings, and holidays.