Event Specialist

Ggp Parks • Tulsa, OK

8d

About The Position

Under the general supervision of the Event & Experience Manager, the Event Specialist plans, coordinates, implements, and oversees events and programming across GGP Parks facilities, including special events, festivals, concerts, performances, community programming, and partnered events. The role collaborates with internal departments, external partners, performers, vendors, and stakeholders to support successful event execution and a high-quality guest experience. The position works across Guthrie Green, Fly Loft, LowDown, and Gathering Place as assigned, and may perform event-related custodial, maintenance, or operations work.

Requirements

• One to two years of experience, or an equivalent combination of education and experience, in parks and recreation, event management, or a related field of study.
• Proficiency with Microsoft Suite and ability to adapt to other computer programs.
• Effective verbal and written communication skills.
• Ability to work with the public, manage multiple projects simultaneously, and meet deadlines.
• Decision-making, problem-solving, organizational, prioritization, and multitasking skills.
• Ability to follow and give instructions and work independently and as part of a team.
• Professional interaction with community partners and ability to maintain positive interdepartmental and working relationships.
• Ability to provide high-quality customer service and respond to participant evaluations and feedback as needed.
• Strong attention to detail, work ethic, initiative, and willingness to learn.
• Ability to maintain a professional appearance and demeanor in public event environments.
• Ability to lift and/or move up to 50 pounds.
• Comfort working outdoors in all elements and exposure to excessive noise, temperature extremes, humidity or wetness, and dust.
• Ability to stand and/or walk for more than four hours at a time.
• Availability to work varied and long shifts, including opening and closing shifts, nights, weekends, and holidays.

Responsibilities

• Plan and implement internal programming with the Event & Experience Manager, including event activations, fitness programs, artist-supported programming, movie nights, vendor markets, food truck events, camps, workshops, festivals, and other community programming.
• Oversee assigned events and programs across venues, ensuring compliance with facility policies and procedures and standards for quality and guest experience.
• Research events and programming to support program development initiatives.
• Help review event leads and manage correspondence through TripleSeat, maintaining and tracking accurate event details.
• Represent the venue and coordinate with external clients inquiring about partnered or presented events at Guthrie Green or LowDown.
• Support pre-event planning and day-of-event oversight; advise partners, performers, and vendors on setup options, logistics, equipment, and requirements.
• Conduct venue walk-throughs with departments and external partners to review needs, explain services, and determine appropriate use of spaces.
• Assist with developing and processing contracts and invoices for presenters, program participants, partners, and vendors.
• Coordinate with Production, Talent Booking, Operations, and Marketing teams; organize event setup and onsite roles and participate in setup, teardown, and event management as assigned.
• Manage event checklists and timelines, deploy equipment, coordinate with stakeholders, and support successful event execution.
• Collaborate with onsite food and beverage operators to support programming, coordinate event needs, and promote a cohesive guest experience.
• Coordinate and direct contract labor and volunteers, including event support staff and third-party vendors, for infrastructure setup and teardown.
• Provide clerical support, assist with permitting and program registration, answer telephones, maintain correspondence with departments, and respond to public program inquiries.
• Conduct pre- and post-event inspections of event areas and ensure spaces are clean and safe for partners and park guests.
• Develop and maintain effective relationships with local vendors, performers, service contractors, and other event service suppliers.
• Work across departments to plan for traffic flow and crowd control and take steps to support the safety of clients and patrons.
• Assist with inventory management for program equipment, costuming, and event-related giveaways.
• Maintain event reports, incident reports, attendance logs, and maintenance work orders.
• Monitor time and expenses according to established procedures.
• Follow safety rules and regulations, attend required training, and maintain tidy, organized event facilities, offices, and storage areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed