Event Specialist - Undergraduate Admissions (Temporary, Part-Time)

Seattle Pacific University • Lexington, MA

8d • Onsite

About The Position

Seattle Pacific University is seeking an organized, resourceful, and detail-oriented Event Specialist to support major Undergraduate Admissions events, including the Counselor Fly-In, Distinguished Scholars Award Competition, and Admitted Student Preview. This temporary, part-time role supports planning and execution of a special conference event, coordinating logistics, vendors, campus partners, and participants to create a welcoming and well-organized experience.

The appointment is expected to run from November 2026 through the end of April 2027. Work is approximately 5 hours per week from November through the end of January, increasing to approximately 20 hours per week from February through April 2027. The schedule varies with event-planning needs and may include occasional evening or weekend hours during major events. This is an on-campus position at Seattle Pacific University in Seattle, Washington.

Requirements

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• One to two years of experience coordinating events, conferences, or similar programs.
• Strong organizational and project-management skills, including the ability to manage multiple details, deadlines, and priorities.
• Excellent written and verbal communication skills and the ability to build productive relationships with vendors, colleagues, and event participants.
• Ability to work independently, anticipate needs, solve problems, and adapt to changing circumstances.
• Proficiency with Microsoft Office applications, including Outlook, and familiarity with CRM or event-management systems.
• Ability to work on-site during events, including extended periods of standing and walking, and to coordinate staff and volunteers, with or without reasonable accommodation.
• Personal commitment to Christian faith, enthusiasm for supporting SPU's mission, alignment with the University's Statement of Faith, and willingness to uphold the lifestyle standards of the University's Christian community.

Nice To Haves

• Experience planning and coordinating large conferences, corporate events, or multi-day programs.
• Experience coordinating events in higher education or a similar organizational setting.
• Experience working with vendors, negotiating services, and coordinating event budgets and logistics.
• Familiarity with event registration, scheduling, or customer relationship management systems.

Responsibilities

• Coordinate planning and day-of logistics for the Counselor Fly-In and support other major Undergraduate Admissions events as needed.
• Develop event schedules, run sheets, timelines, and logistical plans covering speakers, panels, catering, facilities, lodging, and transportation.
• Coordinate event registration, participant communications, and other arrangements to support a positive attendee experience.
• Anticipate and troubleshoot logistical challenges and adjust plans to keep events running smoothly.
• Communicate with vendors, negotiate event services and contracts within established University guidelines, and coordinate service delivery.
• Collaborate with Undergraduate Admissions, Conference Services, Sodexo, Facilities, the Office of the President, and other campus partners.
• Coordinate communications and assignments for event participants, staff, and volunteers.
• Support on-site event setup, execution, and follow-up activities.

What This Job Offers

• Job Type: Part-time