Event Specialist

UniGroup, C.A.•Des Peres, MO

21h•Onsite

About The Position

The Event Specialist supports the planning, coordination, and execution of corporate meetings, events, employee engagement activities, and special events. The role manages event logistics, vendor coordination, budgets, timelines, materials, and attendee communications to help deliver organized, cost-effective events aligned with company objectives and brand standards. It involves working with internal and external partners and managing multiple priorities in a fast-paced environment. The position provides logistical and on-site event support, including setup and breakdown, vendor coordination, and resolving logistical issues. On-site work may involve standing or walking for extended periods and assisting with movement of event materials, with appropriate assistance or equipment when needed. Occasional domestic travel and occasional evening, weekend, or extended hours may be needed based on event schedules.

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
Two or more years of experience in event coordination, meeting planning, hospitality, administrative support, or a related field.
Ability to travel domestically on occasion to support corporate meetings, conferences, and events.
Ability to work occasional evenings, weekends, or extended hours based on event schedules.

Nice To Haves

Experience supporting corporate meetings, conferences, employee events, or related projects, including coordinating vendors, schedules, budgets, and expenses.
Experience with event planning or registration systems and related event technologies.

Responsibilities

Support the planning and execution of corporate meetings, conferences, leadership meetings, training sessions, employee engagement activities, and special events.
Coordinate event logistics, including venues, catering, audiovisual services, transportation, room blocks, registration, attendee communications, and event materials.
Develop and maintain event timelines, schedules, planning documents, and calendars, and track deliverables to ensure event needs are completed on time.
Partner with internal stakeholders, vendors, and service providers to gather requirements, coordinate arrangements, obtain quotes, and support event needs and timelines.
Provide on-site event support, including setup and breakdown, vendor coordination, and resolution of logistical issues.
Assist with event budgets, purchase orders, expense tracking, invoice reconciliation, and related financial documentation.
Support employee appreciation, recognition, volunteer, charitable, and other engagement initiatives in partnership with Human Resources, Corporate Communications, and other internal teams.
Maintain accurate event records and post-event documentation, including registration information, vendor records, feedback, and participation data.
Identify opportunities to improve event processes, efficiency, and the overall attendee experience.