Event Services Manager

The Stirling Club•Las Vegas, NV

1d•Onsite

About The Position

The Stirling Club is seeking an Event Services Manager for Event Sales. Located in the Turnberry Place community in Las Vegas, The Stirling Club is a private luxury city club with dining, wellness, and social amenities. This full-time, salaried role guides private client events from signed contract through an accurate and timely handoff to the execution team. Reporting to the Director of Event Sales, the manager is the primary planning contact after a contract and deposit are secured and ensures event details are documented, communicated, and delivered to the Club’s standards. The manager works with wedding couples, corporate clients, outside planners, vendors, and internal departments to translate client goals into detailed event plans. The role also supports revenue growth by recommending Club services, enhancements, and preferred vendors. Work takes place in offices, banquet spaces, and event venues in a luxury hospitality and beverage service environment, with frequent interaction with members, guests, vendors, and clients. The schedule includes weekday office hours, with evenings, weekends, and wedding mornings as event schedules require.

Requirements

At least two years of experience in event coordination, hospitality, catering, weddings, private clubs, hotels, or a related field.
High school diploma or equivalent.
Strong organizational and time-management skills.
Excellent written, verbal, and interpersonal communication abilities.
Experience with event timelines, floor plans, BEOs, and vendor coordination.
Knowledge of food and beverage operations.
Ability to manage multiple events and deadlines simultaneously.
Professionalism, discretion, and attention to detail.
Availability to work evenings, weekends, and wedding mornings as needed.

Nice To Haves

Proficiency in Google Workspace, including Gmail and Sheets, Tripleseat, and AI applications such as ChatGPT, Claude, or Gemini.

Responsibilities

Serve as the primary planning contact for weddings, private events, and corporate functions.
Conduct planning meetings and maintain communication with clients throughout the event process.
Create and manage event timelines, floor plans, seating arrangements, and Banquet Event Orders (BEOs).
Coordinate menu tastings, food and beverage selections, dietary accommodations, and event logistics.
Manage communication and scheduling with vendors, planners, entertainers, and rental companies.
Coordinate guest arrival information, VIP accommodations, and operational details with Club departments.
Monitor payment deadlines and communicate approved event changes to Accounting.
Prepare final event packets and coordinate handoff to the Banquet & Execution Manager.
Serve as the on-site venue contact for wedding mornings and select event setup periods.
Recommend Club services, upgrades, and preferred vendor options to enhance the client experience.
Follow up with clients after events to gather feedback, testimonials, and referrals.
Perform other duties as assigned.