Event Planner (Air Force)

FLATTER INC•Fredericksburg, VA

19h•$60,000 - $65,000

About The Position

Flatter is seeking a full-time Event Planner to support the Department of the Air Force and its leadership development programs for Air Force Total Force General Officers, Civilian Senior Executives, Colonels, Chief Master Sergeants, and GS-15 or equivalent civilians. The position manages the planning and execution of custom courses, meetings, and related events. Work takes place across multiple locations, including Fredericksburg, Virginia, the Pentagon in Arlington, Virginia, telework, and various course and event locations. The employee must reside in DC, Maryland, or Virginia.

Requirements

1–3 years of education and/or event planning experience.
Knowledge of Microsoft Office Suite.
Knowledge of military protocol.
Associate's degree at minimum.
Two years of communication experience.
Must reside in DC, Maryland, or Virginia.

Responsibilities

Manage the planning and execution of custom courses, meetings, and course-related events.
Prepare pre-event support, including site selection, forecasting and budget planning and tracking, vendor negotiation, registration or information website development, speaker scheduling, learning materials and handouts, lodging coordination, and logistics planning.
Coordinate on-site staff, subcontractors, and vendor employees to ensure efficient operations.
Provide on-site support for logistics, audiovisual needs, lodging points of contact, food and beverage, registration, speakers, and attendee departures.
Support the identification, evaluation, negotiation, and acquisition of meeting facilities and supporting resources for senior leader events and courses in federal, private, or public spaces.
Coordinate and advise on government orders, travel requests, and applicable guidelines and policies.
Provide event wrap-up support, including invoice tracking, reconciliation and payment, reporting, and final closeout activities.
Assist with weekly review meetings with the client and senior leaders, covering itineraries, attendance updates, progress, and potential challenges.
Provide speaker introductions and assist with course facilitation as needed.
Work with relevant parties to ensure customer satisfaction.
Develop action plans to improve services and customer satisfaction.
Build and maintain positive working relationships with Air Force clients, staff, other military service points of contact, and learning institution staff.