Event Planner

Summit

2d•$61,500 - $78,500•Remote

About The Position

Summit is seeking an organized, proactive Event Planner to manage events from initial planning through follow-up. The role covers a range of activities, from conference registrations to major trade shows and multi-day company events, sometimes managing 10 or more events in a month. The planner owns event details, timelines, budgets, vendors, logistics, attendee preparation, and internal communications, while anticipating needs and resolving problems. The position coordinates conferences, trade shows, sponsorships, virtual and internal events, including Summit’s annual Sales Kickoff and department meetups. It also works with the marketing team on event deliverables, manages event communications through HubSpot, provides onsite support at assigned events, and reviews outcomes to recommend improvements. The role is remote-friendly and requires willingness to travel up to 25% of the time, typically during busier event seasons.

Requirements

Be a driven, positive self-starter who takes initiative and gets things done.
Be exceptionally organized and comfortable juggling multiple events and deadlines.
Be resourceful and curious, and seek out information when needed.
Stay flexible, solutions-focused, and upbeat when plans change or challenges arise.
Have experience coordinating vendors, venues, hotels, group activities, and event logistics.
Be tech-savvy and comfortable using or learning AI tools, Microsoft Office, HubSpot, task-tracking tools, and event inventory platforms.
Be willing to travel up to 25% of the time, typically concentrated during busier event seasons.

Responsibilities

Manage event planning from start to finish, including timelines, people, budgets, deadlines, vendors, and logistics across multiple events.
Gather information proactively, anticipate needs, solve problems, and follow through on event details.
Coordinate conferences, trade shows, sponsorships, virtual events, and internal events, including Summit’s annual Sales Kickoff and department meetups.
Arrange hotel accommodations, meeting spaces, group dinners, happy hours, team-building activities, transportation, and other event logistics.
Manage event registrations, sponsorship requirements, presentations, booth setups, and vendor relationships.
Coordinate and track booth materials, swag, and shipments through the event inventory platform, ensuring timely delivery and returns.
Lead event planning meetings, assign action items, and follow up to ensure tasks are completed.
Prepare attendees with agendas, calendar invitations, hotel details, dress codes, schedules, and other important information.
Communicate with vendors, event organizers, and internal teams about deadlines, progress, and outstanding needs; ensure relevant people know what has been handled and what comes next.
Work with the marketing team to complete event deliverables, including presentations, ads, landing pages, signage, collateral, giveaways, raffle items, bag inserts, and promotional emails.
Identify marketing needs early, communicate requirements and deadlines, and ensure deliverables are ready on time.
Coordinate event invitations, reminders, and post-event follow-up emails through HubSpot.
Provide onsite support at assigned events, including setup, troubleshooting, and taking photos for marketing use.
Conduct post-event reviews, evaluate results, gather feedback, and recommend improvements or future participation.